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City of Medford Committee of the Whole Meeting Minutes Monday, April 8, 2019; 6:00 PM Council Chambers, City Hall

City of Medford Committee of the Whole Meeting Minutes

Monday, April 8, 2019; 6:00 PM

Council Chambers, City Hall

639 South Second Street, Medford, WI

 

{Subject to Council Approval}

 

Call to Order/Roll Call

 

Mayor Mike Wellner called the meeting to order with the following members present:  Dave. J. Brandner, Laura Holmes, Greg Knight, Peggy Kraschnewski, Christine Weix, Dave Roiger, Mike Bub, and Clem Johnson. 

 

Pledge of Allegiance

 

Alderperson Brandner began the meeting by leading the group in the reciting of the “Pledge of Allegiance”.

 

Open Meeting Law Compliance

 

Mayor Wellner announced that this was an open meeting of the Committee of the Whole. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.

 

City Personnel Present

 

The following City personnel were present:  City Clerk Ginny Brost, Coordinator/Public Works Director John Fales, Electric Utility Manager Spence Titera, and Street & Water Superintendent Joe Harris.  City Attorney Courtney Graff was an excused absence.

 

Visitors

 

The following visitors were present:  Brian Wilson-Star News, Kris Brandner, Sue Emmerich & Andrea Buksa-Chamber of Commerce, Jackie Mohr, Erica Clarkson, Jesse Kreiner, Patti Prusinski, Tony Meyer, Aemus Balsis, Kori Miller, Jaime Dziesinski, Tyler Enders, Veronica Diercks, Morgan Ball, Emily Dassow, Ashayla Lee, Samantha Alexander, Alayna VanLuven, Brady Doberstein, Nathan Doriot, Carson Church, Jack Tlusty, Jaeden Butkus, Hayden Johnson, Abe Miller, Karli Nelson, Lily Francke, Owen Wipf, and Logan Searles.

 

Introduction of Honorary Mayor

 

Mayor Wellner announced that Honorary Mayor Jack Mayrer was unable to attend tonight's meeting.  It announced that this would have been Honorary Mayrer last term.  Mayor Wellner announced that he had a certificate thanking Honorary Mayrer for his years of service.

 

Introduction of Honorary Alderperson

 

Mayor Wellner introduced Jaeden Brandner who served as Honorary Alderperson at tonight's meeting. Mayor Wellner then proclaimed April 2019 as Autism Month in the City.   Kris Brandner then distributed the Autism events calendar, and discussed upcoming events.

 

Citizens & Delegations Comments

 

No citizens or delegations addressed the Committee.

 

General

 

Use of City-owned Parking Lot on Whelen Avenue for the Weekly Farmers Market

 

The City has received a request from Rebecca Zuleger, a representative of the Medford Farmers Market, to once again use the City-owned parking lot on Whelen Avenue for the Farmers Market.  The Farmers Market would be held on Tuesdays beginning on May 16, 2019 and ending October 15, 2019 from 1 PM to 5:00 PM.  Depending on the availability of produce or daylight, the dates/times may be shortened or extended based entirely on seasonal weather.

 

In addition, there are several events (one per month) being planned in coordination with the Friends of the Downtown whereby the Farmers Market hours may be extended beyond the 5:00 PM but would close no later than 7:00 PM.

 

The Farmers Market will be using the bathroom facilities at Waters Edge BP, Medford Cooperative Service Station, and Marilyn's Fire Station.

 

As a reminder, Council approved the use of the City-owned parking lot adjacent to Whelen Avenue as a Farmers Market from 1 PM to 5:00 PM on Tuesdays beginning May15, 2018 and ending September 25, 2018 subject to the following conditions:  (1)  South driveway must remain open to provide access to Ackeret Brothers.  (2)  The City will re-evaluate the Farmers Market at the end of the season. 

 

Dave Roiger moved, Christine Weix seconded a motion to recommend that Council approve the use of the City-owned parking lot on Whelen Avenue for the Farmers Market on Tuesdays beginning on May 16, 2019 and ending October 15, 2019 from 1 PM to 5:00 PM subject to the following conditions:  (1) South driveway must remain open to provide access to Ackeret Brothers.  (2)  The City will re-evaluate the Farmers Market at the end of the season.  All in favor:  All Aye. Motion Carried.

 

 

Planning

 

There were no planning issues to discuss.

 

Finance

 

Transfer of Recreation Nonlapsing Funds to 2019 General Fund Budget

 

On March 27, 2019, the Recreation Commission approved the following requests for funding:

 

Medford Booster Soccer

$2,000.00

Medford Library Summer Programs

$2,690.00

Medford Little League

$3,800.00

Medford Swim Klub

$1,700.00

Medford Youth Basketball Booster Club

$2,000.00

Medford Youth Football

$2,500.00

Medford Youth Soccer

$2,200.00

Medford Youth Wrestling

$1,500.00

Youth Hockey

$2,000.00

Total

$20,390.00

 

The Commission denied Huey’s Hideaway Children’s Museum’s request for $10,000 as they did not meet the Recreation Commission Bylaws’ requirements or an eligible organization/activity.

 

The 2019 Summer Recreation Budget is $18,000.  The amount approved by the Commission is $2,390.00 over the budgeted amount.  The Recreation Bylaws allow a transfer of funds from the Nonlasping Recreation account to the Recreation Budget upon Council approval. The Commission recommended that Council approve a transfer of $2,390.00 from the Recreation Nonlapsing account to the 2019 Recreation Commission Budget.  The current Recreation Nonlapsing account is $9,117.00.  If the transfer is approved, the new balance in the Recreation Nonlapsing account will be $6,727.00.

 

Peggy Kraschnewski moved, Clem Johnson seconded a motion to recommend that Council accept the Recreation Commission's recommendation and approve a transfer of $2,390.00 from the Recreation Nonlapsing account to the 2019 Recreation Commission Budget to cover the $20,390.00 Commission approved funding requests. All in favor: All Aye.

 Motion Carried.

 

 

Finance Update(s)

 

February 2019 Financial Report - The Committee reviewed the February 2019 financial report.

 

March 2019 Financial Report - The Committee reviewed the March 2019 financial report.

 

First Quarter Investment Report- The Committee reviewed the investment report for the period ending March 31, 2019 submitted by BBE Community Investment Partners LLC.  BBE Community Investment Partners LLC managed an average of $4,787,812.26 which had an average weighted yield of  2.03%.  The City paid BBE Community Investment Partners LLC $2,404.83 in the first quarter of 2019 to manage these funds.  As a reminder, Council, at its November 13, 2017 meeting, authorized BBE Community Investment Partners LLC to manage a total of $6,500,000.

 

Personnel

 

There were no personnel issues to discuss.

 

Public Safety

 

Taylor County Autism Support Group Walk for Autism Awareness

 

The Taylor County Autism Support Group has submitted a parade/special gathering request for their annual Walk for Autism Awareness to be held on April 15, 2019 beginning at approximately 4 PM and ending at approximately 7:30 PM. City departments have reviewed the request, and had no comments.

 

Laura Holmes moved, Peggy Kraschnewski seconded a motion to recommend that Council approve the issuance of a parade/special event permit to the Taylor County Autism Support Group for their annual Walk for Autism Awareness to be held on April 15, 2019 beginning at approximately 4 PM and ending at approximately 7:30 PM.  All in favor:  All Aye. Motion Carried.

 

 

Parade/Special Event Permit - Taylor County Drug Opposition Partners March Against Meth Walk

 

The Taylor County Drug Opposition Partners have submitted a parade/special gathering request for their March Against Meth to be held on May 6, 2019 beginning at approximately 5:30 PM and ending at approximately 7:00 PM. City departments have reviewed the request, and had no comments

 

Laura Holmes moved, Clem Johnson seconded a motion to recommend that Council approve the issuance of a parade/special event permit to the Taylor County Drug Opposition Partners for their March Against Meth to be held on May 6, 2019 beginning at approximately 5:30 PM and ending at approximately 7:00 PM.  All in favor:  All Aye. Motion Carried.

 

 

Parade/Special Event Permit - Annual Tammy Graumann Fight the Cancer Ride

 

Rodney Goodrich has submitted a parade/special gathering request for the Annual Tammy Graumann Fight the Cancer Ride to be held on May 11, 2019 beginning at approximately 2:00 PM and ending at approximately 2:15 PM. City departments have reviewed the request, and had no comments.

 

Dave Brandner moved, Peggy Kraschnewski seconded a motion to recommend that Council approve the issuance of a parade/special event permit to Rodney Goodrich for the Annual Tammy Graumann Fight the Cancer Ride to be held on May 11, 2019 beginning at approximately 2:00 PM and ending at approximately 2:15 PM.  All in favor:  All Aye. Motion Carried.

 

 

Street Closing Permit - Chamber of Commerce Pine Line Marathon

 

The Chamber of Commerce has submitted street closing request for the annual Pine Line Marathon to be held on April 27, 2019 beginning at approximately 7:30 AM and ending at approximately 1 PM. City departments have reviewed the request, and had no comments.

 

Laura Holmes moved, Greg Knight seconded a motion to recommend that Council approve the issuance of a street closing permit to the Chamber of Commerce for their annual Pine Line Marathon to be held on April 27, 2019 beginning at approximately 7:30 AM until approximately 2:00 PM.  All in favor:  All Aye. Motion Carried.

 

 

Electric Utility

 

Electric Utility Bucket Truck Purchase

 

The Electric Utility is requesting authorization to purchase a Terex OPTIMA-TC-55 bucket truck at a cost not-to-exceed $243,586.  If approved, the Electric Utility will order the truck in 2019.  It takes approximately one year (333 days exactly) for this type of truck to be built.  The delivery and payment would be made in 2020.  Monies are available in the Electric Utility Uses of Cash account, and this is a budgeted item.

 

The Electric Utility will be replacing the 2012 Dodge small bucket truck that was purchased for more light duty work such as street lighting and backyards.  It has served the needs, but now needs a truck to meet the heavy power line construction needs.  The Electric Utility linemen have worked with a Terex OPTIMA-TC55 in the past, and feel it is a superior truck to anything on the market. 

 

Greg Knight moved, Laura Holmes seconded a motion to recommend that Council authorize the Electric Utility to purchase a Terex OPTIMA-TC55 bucket truck at a cost not-to-exceed $243,586 with monies allocated from the Electric Utility Uses of Cash account.  All in favor:  All Aye. Motion Carried.

 

 

Wastewater Utility

 

There were no Wastewater Utility issues to discuss.

 

Water Utility

 

There were no Water Utility issues to discuss.

 

Public Works

 

Public Works Skid Steer Purchase

 

The Public Works Department would like to upgrade their skid steer to a Bobcat Plus T650 at a cost of $50,814.00.   The monies for this purchase, if approved, would be allocated as follows:  (1) $12,605.38 from the Public Works Capital Equipment account (#43-56320-39410),  (2) $6,208.62 from the Recycling Equipment account (#64-56140-39050), and (3) $32,000 from the trade in of the Wastewater Utility's skid steer.

 

The Wastewater Utility would like to upgrade their skid steer by purchasing the current Public Work Department skid steer.  This will allow all departments to commonly own attachments, and make it easier to work together.  The Public Works Department would sell their current skid steer to the Wastewater Utility for $32,000, and trade in the Wastewater Utility for $12,000.

 

Currently, the Public Works Department has only one track skid steer available for stump grinding and brushing mowing.  With the purchase of a new track skid steer, the Public Works Department would be able to stump grind and brush mow using the Electric Utility's attachments.  This will make it more efficient when the Electric Utility is assisting the Electric Utility during their major tree trimming operations.

 

Clem Johnson moved, Dave Roiger seconded a motion to recommend that Council approve the Public Works Department purchase of a Bobcat T650 skid steer from Bobcat Plus in the amount not to exceed $50,814.00with the monies for this purchase allocated as follows:  (1) $12,605.38 from the Public Works Capital Equipment account (#43-56320-39410),  (2) $6,208.62 from the Recycling Equipment account (#64-56140-39050), and (3) $32,000 from the trade in of the Wastewater Utility's skid steer.  The recommendation included selling the current Public Works Department skid steer to the Wastewater Utility for $12,000.All in favor:  All Aye.

 Motion Carried.

 

 

Parks/Recreation

 

There were no parks or recreation issues to discuss.

 

Tree Board

 

There were no tree issues to discuss.

 

Pool Committee

 

There were no pool issues to discuss.

 

Coordinator's Report

 

The Coordinator's report was as follows:  (1)  An update on the Electric Utility projects was given.  (2)  An update on the Public Works projects was given.  (3)  An update on the Wastewater Utility projects was given.  (4) On March 28, 2019, the Arbor Day Foundation notified the City that it had earned the recognition as a 2018 Tree City USA.

 

Communications from the Mayor

 

Upcoming Meeting Schedule - The upcoming meeting schedule was distributed.

 

Leadership Medford

 

This year the Leadership Medford Class compared the City of Mauston to the City of Medford.  No Action Taken.

 

Adjournment

 

Clem Johnson moved, Dave Roiger seconded a motion to adjourn the meeting at 6:55 PM.  All in favor:  All Aye.  Motion Carried.  Meeting Adjourned.

 

Respectfully Submitted,

 

Virginia Brost

City Clerk, WCPC/MMC

 

Council Approval:  __________

 

© 2019 City of Medford 639 S. Second Street, Medford, WI 54451- (715) 748-4321

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