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City of Medford Common Council Meeting Minutes.  Monday, March 18, 2019; 6:00 PM. Council Chambers, City Hall  639 South Second Street, Medford, WI

City of Medford Common Council Meeting Minutes

Monday, March 18, 2019; 6:00 PM

Council Chambers, City Hall

639 South Second Street, Medford, WI

 

{Subject to Council Approval}

 

Call to Order/Roll Call

 

Mayor Mike Wellner called the meeting to order with the following members present: Laura Holmes, Greg Knight, Peggy Kraschnewski, Christine Weix, Dave Roiger, and Mike Bub.  Alderpersons Dave J. Brandner and Clem Johnson were excused absences.  All vote tallies will be with the exception of Alderpersons Brandner's and Johnson's votes.

 

Pledge of Allegiance

 

Alderperson Bub began the meeting by leading the group in the reciting of the “Pledge of Allegiance”.

 

Open Meeting Law Compliance

 

Mayor Wellner announced that this was an open meeting of the Common Council. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.

 

City Personnel Present

 

The following City personnel were present:  City Clerk Ginny Brost, Coordinator/Public Works Director John Fales, and Street & Water Superintendent Joe Harris.  City Attorney Courtney Graff was an excused absence.

 

Visitors Present

 

Visitors present were: Don Watson-Star News, Pat Sullivan, Dave Makovsky & Al Leonard-Medford Area School District, and Phil, Jessica & Annie Prescott.

 

Citizens & Delegations Comments

 

No citizens or delegations addressed the Council.

 

Minutes

 

 

Greg Knight moved, Laura Holmes seconded a motion to approve the following minutes, and place the same on file in the Clerk's Office:  (1)  February 19, 2019 Council; (2) March 11, 2019 Special Council; and (3) March 11, 2019 Committee of the Whole.  All in favor:  All Aye.

 Motion Carried.

 

Medford Area School District's Variance Request to Allow a Holding Tank Instead of Hooking Up to City Sewer

 

On December 10, 2018, Coordinator/Public Works Director John Fales received a letter from the Medford Area Public School District requesting approval to install a 3,000 gallon holding tank instead of connecting the School District’s new team building to the City’s sanitary sewer system.

 

On December 30, 2018, Coordinator/Public Works Director Fales denied the School District’s request as Section 5.3.02(C) of the City Code of Ordinances states “it shall be unlawful to construct or maintain any privy, privy vault, septic tank, cesspool, or other facility intended or used for the disposal of sewerage”.  In addition, Coordinator/Public Works Director Fales indicated that the City had contacted other contractors that could provide the services needed to install a sanitary sewer service.  These contractors have indicated a lower cost than the price ($20,000) indicated in the School District’s request.

 

The Committee of the Whole, at its February 21, 2019, tabled action on the Medford Area School District's variance request to install a 3,000 gallon holding tank instead of connecting the new School District's team building to the City sanitary sewer system to allow the School District time to research other options.

 

District Superintendent Sullivan appeared before Council to again request the City grant the Medford Area School District a variance and allow them to install a holding tank rather than hook up to City sanitary sewer system.  He noted the following: (1)  From the beginning of the project, the School District was aware of the City's ordinance requiring them to hook up to City's sanitary sewer system.  It was the School District's intention from the beginning of the project to request a variance from the City to install a holding tank, but due to project cost overruns, they removed the sanitary sewer service construction from the project last year. The sanitary sewer service construction is now included in the 2019 budget.  (2) As a taxing entity, and not a taxpayer, there is a significant savings to taxpayers if the City allows the installation of a holding tank.  (3)  This a unique situation as the new facility does not abut a road. (4)  The project will be completed with or without the City's variance.

 

The School District presented the following estimates for sewer connection to the new team building:  (1)  Boring Option @ $14,650.00; (2) 465 foot trench @ $28,468.75; (3) 420 foot trench @ $24,625.00; (4) 3,000 gallon holding tank @ $7,275.00.

 

Council discussion included:  (1)  The School District knew the City had an ordinance requiring hook up to its sanitary sewer system, and the cost should have been included in the project budget.  (2)  The City met with the School District to discuss alternate solutions to reduce the cost.  (3)  Granting the School District a variance is inconsistent with the City's past practices of requiring hook up to the City sanitary sewer system rather replacing holding tanks.

 

Greg Knight moved, Peggy Kraschnewski seconded a motion to deny the Medford Area School District's variance request to install a 3,000 gallon holding tank instead of connecting the School District’s new team building to the City’s sanitary sewer system. Roll Call Vote:  Dave J. Brandner-Absent; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-No; Clem Johnson-Absent (5 Yes; 1 No; 2 Absent) Motion Carried.

 

 

Ordinance Enacting & Adopting a Supplement to the City's Code of Ordinances

 

Dave Roiger moved,  seconded a motion to suspend Council Rules #2A & #12B, and adopt Ordinance #1041 that adopts the 2018 supplement to the City’s Code of Ordinances.  These ordinances have already been adopted.  The proposed ordinance simply adopts the amendments to the City’s Code.   Roll Call Vote:  Dave J. Brandner-Absent; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Absent (6 Yes; 0 No; 2 Absent) Motion Carried.

 

 

Ordinance Rezoning the William Brunner Property Located at 611 East Allman Street from R-1 Residential to R-3 Multiple Family

 

Michael Bub moved, Dave Roiger seconded a motion to accept the Plan Commission's recommendation, suspend Council Rules #12A & #12B, and adopt Ordinance #1042 that rezones the William Brunner property located at 611 East Allman Street from R-1 Residential to R-3 Multiple Family.  Roll Call Vote:  Dave J. Brandner-Absent; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger; Mike Bub-Yes; Clem Johnson-Absent (6 Yes; 0 No; 2 Absent) Motion Carried.

 

 

Preliminary Resolution Declaring the City's Intent to Exercise Its Special Assessment Police Powers Under Wisconsin Statutes 66.0701 & 66.0703 - Central Court from Its Intersection with Wheelock Street to Approximately 350' North

 

Greg Knight moved, Laura Holmes seconded a motion to suspend Council Rules #13A & #13B, and adopt Preliminary Resolution #1854 that declares the City’s intent to exercise its special assessment police powers under Wisconsin Statutes 66.0701 & 66.0703 to special assess all property abutting upon both sides of Central Court from its intersection with Wheelock Street to approximately 350 feet north.   The public improvements will consist of storm sewer bituminous surfacing, curb & gutter, driveway aprons, landscaping, temporary landscaping easements, and engineering. Roll Call Vote:  Dave J. Brandner-Absent; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Absent (6 Yes; 0 No; 2 Absent) Motion Carried.

 

 

Preliminary Resolution Declaring the City's Intent to Exercise Its Special Assessment Police Powers Under Wisconsin Statutes 66.0701 & 66.0703 - Luepke Way from Its Intersection with Maple Street North to Its Intersection with Wheelock Street

 

Greg Knight moved, Christine Weix seconded a motion to suspend Council Rules #13A & #13B, and adopt Preliminary Resolution #1855 that declares the City’s intent to exercise its special assessment police powers under Wisconsin Statutes 66.0701 & 66.0703 to special assess all property abutting upon both sides of Luepke Way from its intersection with Maple Street north to its intersection Wheelock Avenue.  The public improvements will consist of water mains and laterals, sanitary sewer mains and laterals, storm sewer, bituminous surfacing, curb & gutter, driveway aprons, landscaping, temporary landscaping easements, and engineering. Roll Call Vote:  Dave J. Brandner-Absent; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Absent (6 Yes; 0 No; 2 Absent) Motion Carried.

 

 

Authorization to Hire a Public Works Employee

 

Dave Roiger moved, Peggy Kraschnewski seconded a motion to authorize the Coordinator/Public Works Director and the Street & Water Superintendent to hire a Public Works employee to replace the retiring employee.  All in favor:  All Aye. Motion Carried.

 

 

Issuance of a Class B Beer/Liquor License to El Jovenaso of Medford LLC Located at 125 South Eighth Street

 

Laura Holmes moved, Christine Weix seconded a motion to grant a Class B beer/liquor license to El Jovenaso of Medford LLC, Moises Morales, agent for the premise located at 125 South Eighth Street for the period beginning March 20, 2019 and ending June 30, 2019.  All in favor:  All Aye. Motion Carried.

 

 

Bid Award:  2019 Street Capital Projects

 

Bids for the 2019 street and utility projects were opened at 10:00 AM on February 28, 2019.  The bids were structured as two separate contacts.  Contract 1 consisted of the reconstruction of Luepke Way. Contract 2 was for the watermain associated with the State Street bridge and Wisconsin Avenue.

 

All bidders provided bid bonds, there were no math errors, and there were no addendums.  One irregularity is that Francis Melvin, Inc. only provided a 5% bid bond (10% is required) as part of their bid submittal.  Following up with them, they provided an email whereby all at one time they had ordered bonds for three different communities who have projects they are bidding.  Two of those communities require a 5% bond, and the City's project required a 10% bid bond.  Their request correctly asked for a 10% bond for this project, and the request was dated prior to the bid opening.  Inadvertently, the bonding company incorrectly provided the same 5% bond for all three requests of which the contractor, assuming the bond was correct, attached to the bid without verification.  The contractor did deliver the correct 10% bond to the City at approximately 10:30 AM the same day as the bid opening.  Council has the right to waive informalities in the bidding project as they see fit.  This could be considered an informality as it appears the contractor intended to provide the correct bid security, requested the correct security prior to the bid deadline, attached the bid security they received believing it was correct, and did actually provide the correct security in short order when informed of the issues.

 

Bids received were:

 

Bidder

Contract 1 Bid

Rank

Contract 2 Bid

Rank

Francis Melvin, Inc.

$232,444.00

1

No Bid

 

Switlick & Sons, Inc.

$245,950.80

2

No Bid

 

Haas Sons, Inc.

$311,244.42

3

$236,578.98

1

A-1 Excavating

$342,976.80

4

$250,537.00

2

 

 

Peggy Kraschnewski moved, Dave Roiger seconded a motion to waive the bid bond informality and award Contract 1 (Luepke Way) to Francis Melvin, Inc. in an amount not-to-exceed $232,444.00; and award Contract 2 (State Street Bridge/Wisconsin Avenue) to Haas Sons, Inc. in an amount not-to-exceed $236,578.98.  Roll Call Vote: Dave J. Brandner-Absent; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Absent (6 Yes; 0 No; 2 Absent) Motion Carried.

 

 

Bid Award - 2019 Public Works Material, Equipment & Street Striping

 

Peggy Kraschnewski moved, Greg Knight seconded a motion to award the 2019 Public Works material, equipment and striping as follows:

 

Successful Bidder

Material/Equipment

Successful Bid

John Olynick, Inc.

Concrete 7-Bag Mix (4000 PSI or Greater)

$95.00 per cubic yard

American Asphalt

American Asphalt

Bituminous-Surface Coarse (Medford)

Bituminous-Surface Coarse (Mosinee)

$72.15 per ton

$78.34 per ton

American Asphalt

American Asphalt

Bituminous-Binder Coarse (Medford)

Bituminous-Binder Coarse (Mosinee)

$67.11 per ton

$72.96 per ton

American Asphalt

American Asphalt

Blacktop Patching (4” Prepared by City)

Blacktop Patching (4” Prepared by Contractor)

$139.79 per ton

$176.00 per ton

James Peterson, Inc.

¾ inch Crushed Gravel

$9.60 per yard

Mark Christianson

Screened Topsoil

$13.96 per cubic yard

James Petersons, Inc.

Crushing Recycle Pile

$3.84 per ton

Francis Melvin Company

¾” Washed Rock

$15.50 per yard

Francis Melvin Company

Precision Dirtworks

 

Francis Melvin Company

 

Francis Melvin Company

 

Francis Melvin Company

 

Francis Melvin Company

Backhoe-Bucket Size @ ¾ cubic yard*

Backhoe-Buck Size @ 1.25 cubic yard*

Backhoe-Bucket Size @ 1.5 cubic yard*

Backhoe-Bucket Size @ 1.5 cubic yard*

Backhoe-Bucket Size @ 2.5 cubic yard*

Backhoe-Bucket Size @ 2.5 cubic yard*

$115.00 per hour

 

$120.00 per hour

 

$133.00 per hour

 

$188.00 per hour (winter)

 

$190.00 per hour

 

$270.00 per hour (winter)

Mark Christianson

Precision Dirtworks

Francis Melvin Company

John Olynick, Inc.

Mark Christianson

Precision Dirtworks

Francis Melvin Company

Truck & Driver-Quad Axle*

Truck & Driver-Quad Axle*

Truck & Driver-Quad Axle*

Truck & Driver-Quad Axle*

Truck & Driver-Quad Axle-Winter*

Truck & Driver -Quad Axle-Winter*

Truck & Driver -Quad Axle-Winter*

$85.00 per hour

$85.00 per hour

$91.00 per hour

$90.00 per hour

$95.00 per hour

$95.00 per hour

$97.00 per hour

Precision Dirtworks

Bulldozer

$95.00 per hour

Jensen & Son

Street Striping

$6,976.72

 

*The City accepts all backhoe and truck & driver bids.

 

Roll Call Vote:  Dave J. Brandner-Absent; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Absent (6 Yes; 0 No; 2 Absent)  Motion Carried.

 

Pool Rental - Rib Lake School District

 

Dave Roiger moved, Laura Holmes seconded a motion to approve the Rib Lake School District’s request to rent the City’s swimming pool from July 29 – August 9, 2019 for 10 days contingent upon sufficient student interest (Monday-Friday from 8:45 AM to 11:15 AM) at a total cost of $4,188.28 or $418.82 per day based on an 10-day use.  (The City will provide one manager, five lifeguards, and no locker room attendants.) Rib Lake School District will provide the instructor.)  Roll Call Vote:  Dave J. Brandner-Absent; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Absent (6 Yes; 0 No; 2 Absent)

 Motion Carried.

 

 

Issuance of Operator's (Bartender's) License(s)

 

Laura Holmes moved, Christine Weix seconded a motion to grant the issuance of a regular operator's licenses to James R. Weideanthe for the period beginning March 19, 2019 and ending June 30, 2019. All in favor:  All Aye. Motion Carried.

 

 

Coordinator's Report

 

The Coordinator's report was as follows:  (1)  An update on the Public Works projects was given.  (2)  An update on the Electric Utility projects was given.  (3)  An update on the Wastewater Utility projects was given.

 

Communications from the Mayor

 

Upcoming Meeting Schedule - The upcoming meeting schedule was distributed.

 

Adjournment

 

Dave Roiger moved, Laura Holmes seconded a motion to adjourn the meeting at 6:35 PM.  All in favor:  All Aye.  Motion Carried.  Meeting Adjourned.

 

Respectfully Submitted,

 

Virginia Brost

City Clerk, WCPC/MMC

 

 

Council Approval:  ________________

 

© 2019 City of Medford 639 S. Second Street, Medford, WI 54451- (715) 748-4321

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