City of Medford Committee of the Whole Meeting Minutes Monday, February 11, 2019; 6:00 PM

City of Medford Committee of the Whole Meeting Minutes

Monday, February 11, 2019; 6:00 PM

Council Chambers, City Hall

639 South Second Street, Medford, WI


{Subject to Council Approval}


Call to Order/Roll Call



In the absence of Mayor Mike Wellner, Council President Greg Knight called the meeting to order with the following members present: Dave J. Brandner, Laura Holmes, Peggy Kraschnewski, Christine Weix, Dave Roiger, Mike Bub, and Clem Johnson.  In accordance with The Rules of the Common Council, Council President Knight will retain his right to vote as an alderperson.


Pledge of Allegiance


Alderperson Kraschnewski began the meeting by leading the group in the reciting of the Pledge of the Allegiance.


Open Meeting Law Compliance


Mayor Wellner announced that this was an open meeting of the Committee of the Whole. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.


City Personnel Present


The following City personnel were present:  City Clerk Ginny Brost, Coordinator/Public Works Director John Fales, and Street & Water Superintendent Joe Harris.




The following visitors present were:  Brian Wilson-Star News, David Zipprich, John Lange-Medford City Baseball; Sue Emmerich-Chamber of Commerce; Ashayla Lee, Samantha Alexander, Megan Ryskoski, Carson Church, Lily Franell, Ruthie Clark, Emily Dassow, Veronica Diercks, Morgan Ball, Abe Miller, Ethan Swiantek, Tahtankka Damm, Karlie Nelson, Kevin Damm, Colton Gowey, Dylan Leu, Austin Hippe, Jarod Jochimsen, Hayden Johnson, and Logan Searles.


Citizens & Delegations Comments


No citizens or delegations addressed the Committee.




Resolution Rescinding an Unlawful Tax on Parcel #251-01391-0000 - David E. Zipprich


On January 31, 2019, David Zipprich submitted an unlawful tax claim in the amount of $648.18 for the property located at 127 East Division Street (Parcel #251-01391-0000).


In the fall of 2017, a fire occurred at the property, and the property suffered extensive fire damage.  Elk River Appraisals (the City’s assessor) was not notified by the owner at that time of the fire or the amount of damage that occurred.  Mr. Zipprich purchased the property in the spring of 2018 for $18,000.  The property had previously been assessed for $44,700. 


According to Elk River Appraisals, the purchase price is a good indicator of how much the value of the property was reduced due to the fire. The refund request is based on the difference between the assessed value of $44,700 and the purchase price of $18,000 which is $26,700.  The assessed value of $26,700 times the 2018 tax rate (.024276452) equals the requested refund amount of $648.18.


Pursuant to Wisconsin Statutes §74.33 and §74.35, Mr. Zipprich is requesting Council to consider refunding him the $648.18 for that portion of the real property that did not exist as of January 1, 2018. 


Monies to cover this expenditure are available in the Illegal Tax account #10-51910-39900.


Michael Bub moved, Dave Roiger seconded a motion to recommend that Council adopt a resolution that declares an unlawful tax and rescinds the tax amount of $648.18 for property that did not exist as of January 1, 2018 on Parcel #251-01391-0000 owned by David E. Zipprich and located at 127 Division Street.  The resolution included approval to allocate the $648.18 from the 2019 Illegal Tax account (#10-51910-39900).  The resolution also included that the City file a request with the Department of Revenue for reimbursement for that portion of the rescinded taxes that were paid to the overlying taxing districts. All in favor:  All Aye. Motion Carried.





There were no planning issues to discuss.




Annual Hotel/Motel Room Tax Commission Report


In accordance with Ordinance #1008 dated September 6, 2016, and Wisconsin Statutes §66.0615(1m)(d)(b), the Hotel/Motel Room Tax Commission must provide the Council with an annual report on how the revenues were spent.


Chamber Director Emmerich presented the 2018 Hotel/Motel Room Tax Commission's annual report.  No Action Taken.



Medford City Baseball, Inc.'s Annual Report


In accordance with the Jaycee Park Baseball Field lease agreement, the Medford City Baseball, Inc. is required to provide an annual activities and financial report to the City each year by December 1st.  The financial report shall reflect how the funds from the City were spent.


John Lange, representing the Medford City Baseball, Inc. gave an update on the group's activities as well as a financial report.  No Action Taken.


Finance Updates


January 2019 Building Permit Report - The Committee reviewed the January 2019 Building Permit report.




There were no personnel issues to discuss.


Public Safety


There were no public safety issues to discuss.


Electric Utility


There were no Electric Utility issues to discuss.




There were no landfill, refuse, recycling issues to discuss.


Wastewater Utility


There were no Wastewater Utility issues to discuss.


Water Utility


There were no Water Utility issues to discuss.


Public Works


There were no public works issues to discuss.




There were no parks or recreation issues to discuss.


Tree Board


There were no tree issues to discuss.


Pool Committee


Summary of the January 28, 2019 Pool Meeting


The Pool Committee met on January 28, 2019.  The following summary of the meeting was given:


Pool Manager – Pool Manager Barb Gelhaus has notified the City that she will not be returning as pool manager for the 2019 summer season.  The current annual salary for the position is $2,000. The Committee recommended that Council offer the position to Abbie Bergman at an annual salary of $3,000.  Pool Committee member Barb Gelhaus made the offer to Ms. Bergman contingent upon Council approval.  Ms. Bergman has accepted the offer subject to Council approval.


2019 Pool Wages - The Committee recommended that Council establish the 2019 pool wages as follows:



2018 Wage Per Hour

2019 Base Wage Per Hour

Head Lifeguard

$12.50 per hour

$12.88 per hour

Assistant Lifeguard

$11.50 per hour

$11.85 per hour


$11.00 per hour

$11.33 per hour


$7.50 per hour

$7.73 per hour


2019 Pool FeesThe Committee recommended that Council increase the 2019 non-participating townships/villages fees.  The City residents and participating townships fees would remain the same.





City Residents & Participating Townships


Non-Participating Townships/Villages




Family Pass

After 6 Immediate Family Members

One Babysitter


$ 5.00 each additional



$ 5.00 each additional



$ 5.00 each additional

$15.00 Babysitter

Adult/High School Pass




Grade School Pass




Adult/High School – Daily

$ 3.00



Grade School – Daily

$ 2.50



Five and Under




Punch Card





2019 Township Contributions - Beginning in 2014, the City agreed to waive the non-resident fees for residents of any township that agreed to make a contribution towards the City pool operations. The resident of a participating township were then required to pay the same resident pool pass as a City resident.  The current township contributions are shown below.  The Committee decided to make no changes to the contribution amounts.





2017 Passes


2018 Contribution


2018 Passes

Town of Browning




Town of Chelsea




Town of Deer Creek




Town of Goodrich




Town of Hammel




Town of Little Black




Town of Medford




Village of Stetsonville




Town of Westboro





Note:  Member Bub will contact the Town of Holway about contributing to the pool operations.


Seasonal Summer Employee Handbook Updates - The Committee reviewed the Seasonal Summer Employee Handbook.  Member Gelhaus noted that one item in the handbook regarding starting day dollar amount is currently listed incorrectly.  This will be updated to reflect correct figure. 


Pool Enhancement(s) & Funding for the Same - The Public Works Department did not have any suggestions for pool enhancements. 


Coordinator's Report


The Coordinator's report was as follows:  (1)  An update on the Electric Utility projects was given.  (2)  An update on the Public Works project was given.  (3)  An update on the Wastewater Utility projects was given.


Communications from the Mayor


Upcoming Meeting Schedule - The upcoming meeting scheduled was distributed.


Board of Appeals - There will be Board of Appeals meeting on Tuesday, February 26, 2019 at 5:00 PM in the conference room of City Hall.


Adjourn to Closed Session


Laura Holmes moved, Clem Johnson seconded a motion to adjourn the meeting to Closed Session at 6:25 PM in accordance with Wisconsin Statutes 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a Closed Session.  The purpose of the Closed Session is to discuss the possible sale of City-owned land.  Roll Call Vote:  Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8Yes; 0 No)  Motion Carried.  Meeting Adjourned to Closed Session.


Closed Session




The meeting adjourned from Closed Session at 6:40 PM.


Respectfully Submitted,


Virginia Brost

City Clerk, WCPC/MMC



Council Approval:  ________


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639 S. Second Street, Medford, WI 54451

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