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City of Medford Special Common Council Public  Hearing Meeting Minutes Monday, November 12, 2018; 6:00 PM Council Chambers, City Hall

City of Medford Special Common Council Public Hearing/Meeting Minutes

Monday, November 12, 2018; 6:00 PM

Council Chambers, City Hall

639 South Second Street, Medford, WI

 

{Subject to Council Approval}

 

Call to Order/Roll Call

 

Mayor Mike Wellner called the meeting to order with the following members present: Dave J. Brandner, Laura Holmes, Greg Knight, Peggy Kraschnewski, Christine Weix, Dave Roiger, Mike Bub, and Clem Johnson.

 

Pledge of Allegiance

 

Alderperson Roiger began the meeting by leading the group in the reciting of the “Pledge of Allegiance”.

 

Open Meeting Law Compliance

 

Mayor Wellner announced that this was an open meeting of the Common Council. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.

 

City Personnel Present

 

The following City personnel were present: City Clerk Ginny Brost, Coordinator/Public Works Director John Fales, Electric Utility Manager Spence Titera, Treasurer Kevin Doberstein, Building Inspector/Planner Bob Christensen, Police Chief Bryan Carey, Library Director Erica Clarkson, and Street & Water Superintendent Joe Harris. City Attorney Courtney Graff was an excused absence.

 

Visitors Present

 

Visitors present were Micah Clark, Nicholas Ludwig, Colton Surek, Dylan Lew, Morgan Ball, Jordan Clark, Ruthie Clark, Lily Franck, Hayden Johnson, Ryan Alexander, Carter Pernsteiner, Megan Wanke, Logan Searles, Emily Dassow, Kevin Damm, Abe Miller, Tahtankka Damm, Colton Gowey, Karli Nelson, Emett Grunwald, Carson Church, Mya Serrano, Megan Ryskoski, and Alexander Lee.

 

Council - Public Hearing #1

 

 

Mayor Wellner explained the purpose of the public hearing was to consider the advisability of imposing charges for delinquent payment for municipal services rendered, water, sewer, electric and refuse/recycling collection against property served pursuant to Wisconsin Statute 66.60(16) & 66.069 and City of Medford Ordinances #695 & #702/95 on the tax roll.

 

It was noted that this public hearing was to hear the public’s comments and answer questions relating to the 2018 delinquent municipal services and utilities notices that were sent on October 15, 2018 to all property owners with delinquencies as of October 1, 2018, and the City’s intent to place the same on the owners’ property tax bill for collection.

 

Council was informed that, by Statute, a 10% penalty is assessed to all delinquent utility and municipal services accounts on November 1, 2018. In addition, November 15th is the last day to receive payments prior to placement on the tax roll.

 

Wisconsin Act 25 prohibits the release of individual account information unless the property owner(s)/account holder(s) grants the release of information or has signed a waiver to release this information to Council. However, the Council can be provided with the delinquent amounts of each classification. The delinquent amounts are as follows:

 

Classification

Delinquent Amount

Electric

$2,020.76

Fire Protection

$373.27

Refuse/Recycling

$870.59

Sewer

$1,078.07

Water

$679.65

Municipal Services

0

Total

$5,022.34

 

As of October 1, 2018, no townships had any delinquent electric utility accounts. As of November 12, 2018, the total amount above had been reduced to $4,986.78. In 2017, the delinquent amount placed on the tax roll was $6,830.87.

 

There were no public present.

 

A Closed Session had been scheduled for those property owner(s)/account holder(s) that did not sign the waiver, but wish to discuss their delinquencies with the Council. The Closed Session was canceled as there was no one present.

 

Adjourn to Public Hearing #2

 

Mike Bub moved, Clem Johnson seconded a motion to adjourn from the Public Hearing #1 to the Public Hearing #2 at 6:03 PM. All in favor: All Aye. Motion Carried. Public Hearing #1 Adjourned.

 

 

 

Council - Public Hearing #2

 

Mayor Wellner explained the purpose of this public hearing was to consider the 2019 proposed City of Medford General Fund budget. The proposed budget is as follows:

 

Activity

Proposed Amounts

Changes*

Property Tax Revenue

$726,228.00

 

General Fund Revenue

$3,694,656.00

$3,634,656.00

Mayor

$10,410.00

 

Legislative

$22,340.00

 

Legislative Support

$217,255.00

 

Elections

$9,850.00

 

Administration & Finance

$60,610.00

 

Assessment/Planning/Zoning

$193,134.00

 

Police

$990,627.00

 

Public Works

$971,494.00

 

Culture & Recreation

$296,114.00

 

Conservation & Development

$23,175.00

 

Capital Outlay

$187,500.00

$127,500.00

Capital Construction Fund

$794,250.00

$854,250.00

Debt Service Fund

$466,774.00

 

Library Special Revenue Fund

$384,558.00

 

Police Special Revenue Fund

$17,000.00

 

 

In order to be in compliance for the 2020 Budget Restraint Program, $60,000 will be transferred from the General to the Capital Construction Fund. The Capital Outlay account will be decreased by $60,000.00. This does not affect the tax levy.

 

There were no public comments regarding the proposed 2019 City of Medford General Fund Budget.

Adjourn to Special Council Meeting

 

Clem Johnson moved, Christine Weix seconded a motion to adjourn to the Special Council meeting at 6:04 PM. All in favor: All Aye. Motion Carried. Public Hearing #2 adjourned to Special Council.

 

 

Special Council Meeting

 

Citizens & Delegations Comments

 

There were no citizens or delegations present.

 

Minutes

 

 

Greg Knight moved, Clem Johnson seconded a motion to approve the following minutes, and place the same on file in the Clerk's Office: (1) October 16, 2018 Council; (2) October 22, 2018 Committee of the Whole; and (3) October 22, 2018 Committee of the Whole Closed Session. All in favor: All Aye. Motion Carried.

 

Authorization for Placement of Delinquent Municipal Services, Water, Sewer, Refuse/Recycling, and Electric on the Tax Roll

 

Michael Bub moved, Greg Knight seconded a motion to authorize the placement of delinquent municipal services, water, sewer, refuse/recycling, and electric on the 2018 tax roll for collection in 2019. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

 

 

Adoption of the 2019 General Fund Budget

 

Mayor Wellner asked if there were any objections to adopting the 2019 General Fund Budget in its entirety. No objections were voiced.

 

Greg Knight moved, Clem Johnson seconded a motion to adopt the 2019 General Fund Budget as shown below:

 

Activity

Proposed Amounts

Changes*

Property Tax Revenue

$726,228.00

 

General Fund Revenue

$3,694,656.00

$3,634,656.00

Mayor

$10,410.00

 

Legislative

$22,340.00

 

Legislative Support

$217,255.00

 

Elections

$9,850.00

 

Administration & Finance

$60,610.00

 

Assessment/Planning/Zoning

$193,134.00

 

Police

$990,627.00

 

Public Works

$971,494.00

 

Culture & Recreation

$296,114.00

 

Conservation & Development

$23,175.00

 

Capital Outlay

$187,500.00

$127,500.00

Capital Construction Fund

$794,250.00

$854,250.00

Debt Service Fund

$466,774.00

 

Library Special Revenue Fund

$384,558.00

 

Police Special Revenue Fund

$17,000.00

 

 

In order to be in compliance for the 2020 Budget Restraint Program the motion included that $60,000 will be transferred from the General to the Capital Construction Fund. The Capital Outlay account will be decreased by $60,000.00. This does not affect the tax levy.

 

Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

 

 

Approval of the 2019 Local Levy

 

 

The Taylor County Treasurer and Real Property Lister are requesting the municipalities to submit their local levy to them by December 1, 2018 to ensure that they have enough time to calculate, create, and print the tax bills.

 

In order to comply with this request, Council will need to adopt the City’s levy following the adopting to the 2019 General Fund Budget.

 

The City’s 2019 levy, based on the budget presented, is $1,704,774. This does not include the tax increment district amounts.

 

Greg Knight moved, Laura Holmes seconded a motion to approve the City's local levy in the amount of $1,704,774 (this amount does not include the tax increment district amounts). Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine-Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

 

 

Issuance of Operator's (Bartender's) License(s)

 

Clem Johnson moved, Laura Holmes seconded a motion to approve the issuance of operator's licenses to Steven DeLonay and Jan Tischendorf for the period beginning November 13, 2018 and ending June 30, 2019. All in favor: All Aye. Motion Carried.

 

 

Coordinator's Report

 

The Coordinator's report was as follows: (1) An update on Electric Utility projects was given. (2) An update on Public Works projects was given. (3) An update on Wastewater Utility projects was given. (4) On November 17, 2018, Patrol Officer Jason Lang’s longevity payment will increase from $45.00 per month to $65.00 per month. (5) City Hall Office Manager Ashley Lemke has received a successful job performance evaluation. Effective November 20, 2018, her wage will increase from $19.71 per hour to $21.16 per hour. (6) The Medford Water Utility is required to take volatile organic compound samples on Wells #5 and #12 quarterly, and disinfection by product during the third quarter. The sample containers were shipped the beginning of July by the water testing facility. The sample containers were never received by the Medford Water Utility staff resulting in the samples never taken. In the beginning of November, the Department of Natural Resources made contact as to why the sample where never taken. The Department of Natural Resources requested that the sample be taken as soon as possible. They were taken on Wednesday November 7, 2018, and shipped to the testing facility. Because the samples were not taken during the proper time frame, a notice to all customers is required stating that samples were not taken during the proper time frame. This notice will appear in the October billing. A check list has been established to ensure that samples will not be missed in the future.

 

Communications from the Mayor

 

Request for Emergency Vehicles for Team Escorts - It is the Fire Department's practice that an approved parade/special event permit is needed in order for fire trucks to escort teams. As a reminder, a permit request must be submitted to the Clerk two weeks prior to the event, and will require the Fire Chief's approval for use of vehicles. The Police Department practice is that if there is a vehicle, and is not on any calls for services, they will make every effort to provide the escort. This will also require the Police Chief's prior approval.

 

Upcoming Meeting Schedule - The upcoming meeting schedule was distributed.

 

November 20, 2018 Council Meeting - The November 20, 2018 Council meeting has been canceled.

 

Summary of the November 6, 2018 Fall General Election - The Committee reviewed the summary from the November 6, 2018 Fall General Election. The City has an estimated voter population of 3,455. Of this number, 1,628 voted in this Spring Election. This is 47% of the City’s eligible voters. The City has 2,133 registered voters (including late and same date registrants). Using this figure, the City had a 76% voter turnout.

 

Notice of Spring Election - At an election to be held in the City of Medford on Tuesday, April 2, 2019, the following offices are to be elected to succeed the present incumbents listed.

 

Office

Incumbent

Alderperson, Wards 1 & 2 (District 1)

Laura Holmes

Alderperson, Wards 3 & 4 (District 2)

Gregory Knight

Alderperson, Wards 5 & 6 (District 3)

David Roiger

Alderperson, Wards 7 & 8 (District 4)

Michael Bub

 

The term for Alderperson begins on Tuesday, April 16, 2019. The term for all other offices begins on May 1, 2019. All terms are for two years unless otherwise indicated. The first day to circulate nomination papers is December 1, 2018, and the final day for filing nomination papers is 5:00 PM on Tuesday, January 2, 2019 in the Office of the City Clerk, 639 South Second Street, Medford, WI 54451. If a primary is necessary, the primary will be held on Tuesday, February 19, 2019. The last day for incumbents not seeking re-election to file a “Notification of Noncandidacy” is 5:00 PM on Friday, December 21, 2018.

 

Adjournment

 

Clem Johnson moved, Laura Holmes seconded a motion to adjourn the meeting to the Committee of the Whole at 6:20 PM. All in favor: All Aye. Motion Carried. Meeting Adjourned to Committee of the Whole.

 

Respectfully Submitted,

 

Virginia Brost

City Clerk, WCPC/MMC

 

Council Approval: __________

 

© 2018 City of Medford 639 S. Second Street, Medford, WI 54451- (715) 748-4321

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