News

City of Medford Common Council Meeting Minutes Tuesday, September 18, 2018; 6:00 PM Council Chambers, City Hall 639 South Second Street, Medford, WI

City of Medford Common Council Meeting Minutes

Tuesday, September 18, 2018; 6:00 PM

Council Chambers, City Hall

639 South Second Street, Medford, WI

 

{Subject to Council Approval}

 

Call to Order/Roll Call

 

Mayor Mike Wellner called the meeting to order with the following members present: Dave J. Brandner, Laura Holmes, Greg Knight, Peggy Kraschnewski, Christine Weix, Dave Roiger, Mike Bub, and Clem Johnson.

 

Pledge of Allegiance

 

Alderperson Holmes began the meeting by leading the group in the reciting of the “Pledge of Allegiance”.

 

Open Meeting Law Compliance

 

Mayor Wellner announced that this was an open meeting of the Common Council. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.

 

City Personnel Present

 

The following City personnel were present; City Clerk Ginny Brost, Coordinator/Public Works Director John Fales, Police Chief Bryan Carey, Police Lieutenant Rob Horenberger, Treasurer Kevin Doberstein, Street & Water Superintendent Joe Harris, Wastewater Utility Superintendent Ben Brooks, and Electric Utility Manager Spence Titera. City Attorney Courtney Graff was an excused absence.

 

Visitors Present

 

Visitors present were Brian Wilson-Star News, Don & Sandra Liske, Travis Ladd, Jess Sackmann, Veronica Diercks, Morgan Ball, Erin Bergman, Kristen Brandner, LaKayla Baumgartner, Austin Hippe, Blake Studinger, Christian Spinler, Colton Surek, Ellie Grunwald, Brody Doberstein, Megan Wanke, Carter Pernsteiner, Brady Hupf, Ty Baker, Nate Doriot, Lily Franck, Isaac Dittrich, Tahtankka Damm, Abe Miller, Joe Gierl, Ashyla Lee, Kevin Damm, Mya Serrano, Delani Clausnitzer, Jasmine Wiitala, Hayden Johnson, Owen Wipf, Michael Errthum, and Logan Searles.

 

Citizens & Delegations Comments

 

No citizens or delegations addressed the Council.

 

Minutes

 

 

Peggy Kraschnewski moved, Clem Johnson seconded a motion to approve the following minutes, and place the same on file in the Clerk's Office: (1) September 4, 2018 Council; (2) September 10, 2018 Committee of the Whole; and (3) September 10, 2018 Budget Review. All in favor: All Aye. Motion Carried.

 

Ordinance Regulating the Operation of All-Terrain Vehicles (ATVs) and Utility Terrain Vehicles (UTVs) in the City

 

Police Chief Carey provided the following responses in regards to questions asked at the September 10, 2018 Committee of the Whole meeting: (1) Children between the ages of 12-15 must be accompanied by an adult designated by the parent or guardian when riding on designated road routes. The child still needs safety certification and the accompaniment requirement does not apply to off-road trails or while crossing roads. However, even though the State Statutes provides for supervised operation on a road route, the City ordinance is more restrictive and requires all ATVs/UTVs operators to be 16 years or older to operate ATVs/UTVs on routes in the City. (2) Under the current City ordinances, the ATV/UTV route in the City does not extend on Allman Street east of North Seventh Street. It does however extend west of North Seventh Street. Police Chief Carey was uncertain if the Wisconsin Statutes allow ATVs/UTVs in a roundabout. Police Chief Carey’s recommendation is that no changes be made to the existing ordinance.

 

Public comment included the following: (1) For violation purposes, the City cites under an ordinance that has included the adoption of the State Statutes, and the township cite under State Statutes. (2) There have been no cars versus ATVs fatalities since 1997 when the ATVs/UTVs ordinances were adopted. (3) Bicyclists, horse & buggy operators, and skateboarders are operating on City streets with no age requirement. (4) All ATVs manufactured in the United States must meet a maximum sound level. (5) Opening County roads to ATVs/UTVs is scheduled for consideration before the full County Board in October. (6) Each township makes its own decision about opening its roads to ATV/UTV operation. (7) It was suggested the City create a permit process whereby ATV/UTV operators obtain a permit prior to operating in the City, must pass an equipment test administered by the Police Department, pay a permit fee to offset the cost of law enforcement administration of the permit process, and permits would be subject to renew every two years.

 

Council discussion included: (1) ATVs/UTVs are a noise nuisance. (2) Allowing individuals under 16 years old on streets with cars, semi-trucks, etc. is a safety issue. (3) Suggested the City post signs at the entrance points of the City informing ATV/UTV operators of the age limit. (4) It is the responsibility of the ATV/UTV operator to know the regulations for each municipality, and that the City cannot have signage for every motor vehicle law. (5) Many ATV/UTV operators are traveling off-route. (6) Major complaint Council members received is that ATV/UTV operators have to trail their vehicles and travel to a route that may be two blocks away rather than just ride to the route.

 

Greg Knight moved, Dave Brandner seconded a motion to suspend Council Rules #12A & #12B, and adopt Ordinance #1036 that amends Ordinance #1026 and extends said ordinance until September 30, 2019 to allow Council to review the ordinance. There were no other changes to the ordinance. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-No; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (7 Yes; 1 No) Motion Carried.

 

 

Ordinance Rezoning the Medford Motors/Dave Lemke Property Located at 107 South Washington Avenue from R-2 One & Two Family to C-1 Commercial

 

The Plan Commission, at its September 10, 2018 meeting, recommended that Council approve the request submitted by Medford Motors/Dave Lemke for the property located at 107 South Washington Avenue (including the north half of the adjacent vacant street) to rezone said property from R-2 One & Two Family to C-1 Commercial.

 

Council expressed concern that the property owners proceeded with their project prior to Plan Commission and Council review and approval. It was suggested that the City consider fines/penalty for property owners who proceed with their projects prior to receiving Plan Commission and/or Council approval.

 

Dave Roiger moved, Clem Johnson seconded a motion to suspend Council Rules #12A & #12B, and adopt Ordinance #1037 that rezones the property owned by Medford Motors/Dave Lemke located at 107 South Washington Avenue (including the north half of the adjacent vacant street) from R-2 One & Two Family to C-1 Commercial. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

 

 

Resolution Authorizing the Submission of an Application for a Public Transportation 2019 Operating Assistance (Shared-Ride Taxi) Grant

 

 

Peggy Kraschnewski moved, Dave Roiger seconded a motion to suspend Council Rules #13A & #13B, and adopt Resolution #1846 that authorizes the submission of an application for public transportation 2019 operating assistance (shared-ride taxi) grant. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No)

Motion Carried.

 

 

Halloween Trick or Treat Hours

 

Clem Johnson moved, Laura Holmes seconded a motion to establish “Trick or Treat” in the City for Sunday, October 28, 2018 following the Harvest Day Parade until 6:00 PM. All in favor: All Aye. Motion Carried.

 

 

Temporary Street Closing Permit - Harvest Days Events

 

Peggy Kraschnewski moved, Christine Weix seconded a motion to approve the Chamber of Commerce's request to temporarily closed Whelen Avenue from Broadway Avenue to Division Street for the annual Harvest Days event scheduled for October 25, 2018 beginning at 5:00 PM until 7:00 PM. All in favor: All Aye. Motion Carried.

 

 

Parade/Special Event Permit - Chamber Harvest Days Parade

 

Greg Knight moved, Laura Holmes seconded a motion to approve the issuance of a parade/special event permit to the Chamber of Commerce for their annual Harvest Days parade scheduled for Sunday, October 28, 2018 beginning at approximately 2:00 PM and ending at approximately 4:00 PM. All in favor: All Aye. Motion Carried.

 

 

Parade/Special Event Permit - Taylor County Right to Life

 

Laura Holmes moved, Peggy Kraschnewski seconded a motion to approve the issuance of a parade/special event permit to Taylor County Right to Life for its annual Life Chain to be held on Saturday, October 20, 2018 from 11:00 AM to approximately Noon. All in favor: All Aye. Motion Carried.

 

 

Water Utility Vehicle Purchase & Funding for the Same

 

 

The Public Works Department solicited quotes for a 2019 pickup truck with a utility box package. Listed below are the quotes received for the truck chassis. The quotes include the trade-in of the 2012 Ford F150 pickup truck. The utility box will be purchased separately from Monroe at a cost of $7,628.00.

 

Company

Model - 2019

Total Cost

Trade-In

Cost with Trade In

Medford Chrysler Center

Dodge ¾ Ton

$43,546.86

($23,374.00)

$20,172.86

Medford Motors

Ford F250

$28,810.00

($6,105.00)

$22,705.00

 

 

Dave Roiger moved, Laura Holmes seconded a motion to accept Medford Chrysler Center's quote for a 2019 Dodge 3/4 ton pickup at a cost not-to-exceed $20,172.86 (including the trade-in of the 2012 Ford F150 pickup), and to purchase the utility box from Monroe at a cost not-to-exceed $7,628.00 with the total cost of $27,800.86 allocated from the Water Utility Uses of Cash account. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Abstained (7 Yes; 0 No; 1 Abstention)

Motion Carried.

 

 

Engineering Contract for the 2019 Street Capital Projects

 

Clem Johnson moved, Dave Roiger seconded a motion to approve the engineering contract with Ayres & Associates, Inc. for the 2019 street capital projects in the amount not-to-exceed $50,400.00 (total reconstruction of Luepke Way from Maple Street north to Centennial Parkway @ $24,900.00; total reconstruction of Central Court from Wheelock Avenue north to the cul-de-sac @ $13,400.00; Water main replacement on Wisconsin Avenue from Spruce Street to Cedar Street/water main replacement for the State Street Bridge project @ $12,100.00) with monies allocated from the 2019 capital construction account. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No)

Motion Carried.

 

 

2019-2025 Capital Street Projects Schedule

 

Clem Johnson moved, Dave Roiger seconded a motion to approve the 2019-2025 Public Works street projects schedule as shown below:

 

Year

Projects

2019

State Street Bridge

 

Surface Maintenance - Central Court from Wheelock Avenue to End (350 feet)

 

Water Tower #3 (Tax Increment Finance District #13)

 

Replace Water Main on State Street from Whelen Avenue to Wisconsin Avenue

 

Reconstruct Luepke Way from Maple Street to Centennial Parkway (350 feet)

2020

Reconstruct East Perkins Street from Bridge to South Second Street (1,100 feet)

 

Reconstruct South Second Street from Perkins Street south 615 feet

 

Resurface Ninth Street from Broadway Avenue south 700 feet

2021

Reconstruct East Perkins Street from South Second Street to South Fourth Street (700 feet)

 

Reconstruct North Shattuck Street from Highland to Musky Court (700 feet)

 

Resurface Ninth Street from Well #12 to Eastview Drive

2022

Reconstruct East Perkins Street from South Fourth Street to Tee Hi Place (980 feet)

 

Reconstruct Tee Hi Place from East Conrad Drive north 670 feet

 

Resurface Impala Drive

2023

Reconstruct Perkins Street from Tee Hi Place to South Eighth Street (200 feet)

 

Reconstruct Tee Hi place from Perkins Street to 588 feet south

 

Reconstruction South Seventh Street from Ogden Street to Clark Street (550 feet)

 

Resurface South Whelen Avenue*

2024

Reconstruct South Fourth Street from Perkins Street to Ogden Street (1,000 feet)

 

Reconstruct South Second Street from Conrad Drive north 700 feet

 

Resurface South Whelen Avenue*

2025

Reconstruct North Second Street from Broadway Avenue to Pine Street (1,520 feet)

 

Resurface South Whelen Avenue*

 

 

 

*Length to be determined by budget

 

All in favor: All Aye. Motion Carried.

 

 

 

2019 Enterprise & Special Revenue Budgets

 

Peggy Kraschnewski, Greg Knight seconded a motion to approve the 2019 Enterprise and Special Revenue Budgets as shown below:

 

Enterprise Fund

2019 Anticipated Operating Expenses

Room Tax

$42,000.00

Community Development Block Grant

$51,400.00

Electric Utility

$9,624,480

Wastewater Utility

$1,617,454.00

Water Utility

$836,930.00

Refuse/Recycling

$414,250.00

Medford Area Fire Department

$552,742.00

Special Revenue-Landfill

$10,300.00

Community Development Authority Fund

$256,880.00

Tax Increment Finance District #5

$45,349.00

Tax Increment Finance District #6

$22,622.00

Tax Increment Finance District #7

$7,991.00

Tax Increment Finance District #8

$10,234.00

Tax Increment Finance District #10

$21,059.00

Tax Increment Finance District #11

$76,500.00

Tax Increment Finance District #12

$562,373.00

Tax Increment Finance District #13

$293,226.00

Special Revenue – Skate Park

$4,000.00

 

Alderperson Bub submitted a list of 2018 Hotel/Motel Room Tax expenditures. He noted the following: (1) The list should have included approximately $6,000.00 that is spend annually on the 800 number, Parkfest, maps, etc. (2) Events that received money are a mix of new and ongoing events. These events bring people to the community. (3) State Statutes allow the City to retain 30% of the collected hotel/motel room tax. (4) In the past, all the hotel/motel room tax funds collected were retained in the hotel/motel room tax fund. (5) The Hotel/Motel Room Tax Commission ran out of funds in 2018, and was unable to support several events. (5) The City had an approximate carry over from its General Fund of $100,000 in 2018; and has approximately $5.7 million in the General Fund balance.

 

Mike Bub moved, Clem Johnson seconded a motion to amend the original motion to reduce the amount of hotel/motel room tax funds the City retains to 25%, and to increase the Hotel/Motel Room Tax Commission's share to 75%.

 

Council discussion included: (1) The money collected from the hotels and motels is a tax similar to property taxes. (2) The City is operating under revenue caps, and increasing the Hotel/Motel Room Tax fund would require a decrease in another area of the budget. (3) The requested change would amount to a change of approximately $3,000. (4) The City's portion of the 30% is spent on parks, fireworks, maintaining the Chamber Office. (5) Since the change in the State Statutes, the City has no control on how the Hotel/Motel Room Tax Commission spend its money. (6) The events should become self-funding, and not require annual funding from the Hotel/Motel Room Tax fund.

 

Roll Call Vote on the Amending Motion: Dave J. Brandner-No; Laura Holmes-Yes; Greg Knight-No; Peggy Kraschnewski-No; Christine Weix-No; Dave Roiger-No; Mike Bub-Yes; Clem Johnson-Yes (3 Yes; 5 No) Motion Failed.

 

Roll Call Vote on the Original Motion: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-No; Clem Johnson-Yes (7 Yes; 1 No) Motion Carried.

 

Parade/Special Event Application - Medford Area Senior High Student Council Homecoming Parade

 

The Medford Area Senior High School Student Council has submitted a parade/special event application for its annual Homecoming Parade to be held on Friday, September 21, 2018 from 2:00 PM to approximately 3:20 PM. The request has been reviewed by the various City departments. None had any comments.

 

Peggy Kraschnewski moved, Dave Brandner seconded a motion to approve the issuance of a parade/special event permit to the Medford Area Senior High School Student Council's for its annual Homecoming Parade to be held on Friday, September 21, 2018 from 2:00 PM to approximately 3:20 PM. All in favor: All Aye.

Motion Carried.

 

 

Issuance of Operator's (Bartender's) License(s)

 

There were no operator's (bartender's) license applications to approval. No Action Taken.

 

Coordinator's Report

 

The Coordinator's report was as follows: (1) An update on the public works projects was given. (2) An update on the Electric Utility projects was given. (4) An update on the Wastewater Utility projects was given. (5) Leaf pickup will be the week of October 22nd. (6) Due to several incidents in City Hall, security cameras will be installed.

 

Communications from the Mayor

 

Upcoming Meeting Schedule - The upcoming meeting schedule was distributed.

 

September 24, 2018 Committee of the Whole Meeting - The September 24, 2018 Committee of the Whole meeting has been canceled.

 

October 2, 2018 Council Meeting - The October 2, 2018 Council meeting has tentatively been canceled.

 

2019 Proposed General Fund Budget - The hard copies of the proposed 2019 General Fund Budget will be distributed in City Hall Council mailboxes no later than October 3, 2018.

 

Adjournment

 

Clem Johnson moved, Dave Roiger seconded a motion to adjourn the meeting at 7:00 PM. All in favor: All Aye. Motion Carried. Meeting Adjourned.

 

Respectfully Submitted,

 

Virginia Brost

City Clerk, WCPC/MMC

 

 

 

Council Approval: _____________

 

 

 

 

© 2019 City of Medford 639 S. Second Street, Medford, WI 54451- (715) 748-4321

Powered By Revize Login