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City of Medford Budget Review Session Meeting Minutes Monday, September 10, 2018; 6:00 PM Council Chambers, City Hall 639 South Second Street,

City of Medford Budget Review Session Meeting Minutes

Monday, September 10, 2018; 6:00 PM

Council Chambers, City Hall

639 South Second Street, Medford, WI

 

{Subject to Council Approval}

 

 

Call to Order/Roll Call

 

Mayor Mike Wellner called the Budget Review session to order with the following members present: Dave J. Brandner, Greg Knight, Peggy Kraschnewski, Jim Peterson, Dave Roiger, Mike Bub, and Clem Johnson. Alderperson Laura Holmes was an excused absence. All vote tallies will be with the exception of Alderperson Holmes’ vote.

 

Pledge of Allegiance

 

Alderperson Dave J. Brandner began the meeting by leading the group in the reciting of the “Pledge of Allegiance”.

 

Open Meeting Law Compliance

 

Mayor Wellner announced that this was an open meeting of the 2019 Budget Review Session. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.

 

City Personnel Present

 

The following City personnel were present: City Clerk Ginny Brost, City Coordinator/Public Works Director John Fales, Electric Utility Manager Spencer Titera, Treasurer Kevin Doberstein, Wastewater Superintendent Ben Brooks, and Street & Water Superintendent Joe Harris. City Attorney Courtney Graff was an excused absence.

 

Visitors

 

Visitors present were: Brian Wilson-Star News and Sue Emmerich-Chamber of Commerce/Medford Area Development Foundation.

 

Citizens & Delegations Comments

 

There were no citizens and/or delegations present.

 

2019 Budget Review Session

 

The Committee was informed that the budgets presented tonight do not include any adjustment to the employer’s share of the health/dental insurance benefit. All department heads understand that the budgets as presented tonight have not been approved by Council.

 

Room Tax Fund

 

City Coordinator/Public Works Fales presented the proposed 2019 Room Tax Fund. The total anticipated operating expense is $42,000. It was explained that the proposed budget includes the City's 30% share (estimated at $12,600) of hotel/motel room tax monies which the City is allowed under Wisconsin Act 55.

 

Under Wisconsin Act 55, the Hotel/Motel Room Tax Commission, not the City, controls how hotel/motel room tax revenue is expended. The City may retain 30% of the hotel/motel room tax revenue collected with no specific purpose required. In 2017, the Council decided to retain 23% of the hotel/motel room tax revenues, and the remainder was allocated to the Hotel/Motel Room Tax Commission. In 2018, the Council decided to retain the 30% of the hotel/motel room tax revenue, and the remainder was allocated to the Hotel/Motel Room Tax Commission.

 

The following discussion was held: (1) Prior to Wisconsin Act 55, the City allocated 100% of the hotel/motel tax revenues to tourism related expenses. (2) This year the Hotel/Motel Room Tax Commission did have enough money to fund several requests. (3) All hotel/motel room tax revenue should be given to the Hotel/Motel Room Tax Commission. (4) It was noted that the Council had previously allocated hotel/motel room tax revenues collected to the purchase of ball diamond lights, fireworks, Christmas decorations, etc.

 

Community Development Block Grant Fund (Revolving Loan Fund)

 

City Coordinator/Public Works Director Fales presented the proposed 2019 Community Development Block Grant Fund (Revolving Loan Fund). The total anticipated expense is $51,400.

 

Wastewater Utility Enterprise Fund Budget

 

City Coordinator/Public Works Director Fales presented the 2019 Wastewater Utility Enterprise Fund Budget. The total anticipated operating expense is $1,617,454.

 

Electric Utility Enterprise Fund Budget

 

City Coordinator/Public Works Director Fales presented the proposed 2019 Electric Utility Enterprise Fund Budget. The total anticipated operating expense is $9,624,480.

 

Water Utility Enterprise Fund Budget

 

City Coordinator/Public Works Director Fales presented the 2019 Water Utility Enterprise Fund Budget. The total anticipated operating expense is $836,930.

 

Refuse/Recycling Enterprise Fund Budget

 

City Coordinator/Public Works Director Fales presented the 2019 Refuse/Recycling Enterprise Fund Budget. The total anticipated operating expense is $414,250.

 

Medford Area Fire Department Fund

 

City Coordinator/Public Works Director Fales presented the 2019 Medford Area Fire Department Fund. This budget is for the entire fire district. The total anticipated operating expense is $552,742.

 

Community Development Authority Fund Budget

 

City Coordinator/Public Works Director Fales presented the 2019 Community Development Authority Fund Budget. The total anticipated operating expense is $256,880. Council has transferred the project responsibilities of Tax Increment District #6, #10, #12, and #13 to the Community Development Authority Board. However, Council retains control of the monies to these districts.

 

Special Revenue – Landfill

 

City Coordinator/Public Works Director Fales presented the 2019 special revenue – landfill. The revenue transfer from fund balance is shown at $9,500 with the expenditure landfill expenses shown at $7,000. City personnel will review these accounts and make the necessary adjustment to the total anticipated operating expense.

 

Note: Treasurer Doberstein allocated a $7,500 transfer from the Recycling Fund to the Landfill Fund plus $2,000 from the landfill retained earnings account. The total 2019 operating expense is $10,300.

 

Special Revenue – Skate Park

 

City Coordinator/Public Works Director Fales presented the 2019 special revenue – Skate Park. The total anticipated operating expense is $4,000.

 

Tax Increment Finance District #5 Budget

 

City Coordinator/Public Works Director Fales presented the 2019 Tax Increment Finance District #5 Budget. The total anticipated operating expense is $45,349.

 

Tax Increment Finance District #6 Budget

 

City Coordinator/Public Works Director Fales presented the 2019 Tax Increment Finance District #6 Budget. The total anticipated operating expense is $22,622.

 

Tax Increment Finance District #7 Budget

 

City Coordinator/Public Works Director Fales presented the 2019 Tax Increment Finance District #7 Budget. The total anticipated operating expense is $7,991.

 

Tax Increment Finance District #8 Budget

 

City Coordinator/Public Works Director Fales presented the 2019 Tax Increment Finance District #8 Budget. The total anticipated operating expense is $10,243.

 

Tax Increment Finance District #10 Budget

 

City Coordinator/Public Works Director Fales presented the 2019 Tax Increment Finance District #10 Budget. The total anticipated operating expense is $21,059.

 

Tax Increment Finance District #11 Budget

 

City Coordinator/Public Works Director Fales presented the 2019 Tax Increment Finance District #11 Budget. The total anticipated operating expense is $76,500.

 

Tax Increment Finance District #12 Budget

 

City Coordinator/Public Works Director Fales presented the 2019 Tax Increment Finance District #12 Budget. The total anticipated operating expense is $562,373.

 

Tax Increment Finance District #13 Budget

 

City Coordinator/Public Works Director Fales presented the 2019 Tax Increment Finance District #13 Budget. The total anticipated operating expense is $293,226.

 

Adjournment

 

Dave Roiger moved, Clem Johnson seconded a motion to adjourn the meeting at 7:30 PM. All in favor: All Aye. Motion Carried. Meeting Adjourned.

 

Respectfully Submitted,

 

Virginia Brost

City Clerk, WCPC/MMC

 

 

 

Council Approval: ___________

 

 

 

 

© 2018 City of Medford 639 S. Second Street, Medford, WI 54451- (715) 748-4321

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