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City of Medford Committee of the Whole Meeting Minutes Monday, September 10, 2018; 6:00 PM Council Chambers, City Hall, Medford

City of Medford Committee of the Whole Meeting Minutes

Monday, September 10, 2018; 6:00 PM

Council Chambers, City Hall

639 South Second Street, Medford, WI

 

{Subject to Council Approval}

 

Call to Order/Roll Call

 

Mayor Mike Wellner called the meeting to order with the following members present: Dave. J. Brandner, Greg Knight, Peggy Kraschnewski, Christine Weix, Dave Roiger, Mike Bub, and Clem Johnson. Alderperson Laura Holmes was an excused absence. All vote tallies will be with the exception of Alderperson Holmes' vote.

 

Pledge of Allegiance

 

Alderperson Brandner began the meeting by leading the group in the reciting of the “Pledge of Allegiance”.

 

Open Meeting Law Compliance

 

Mayor Wellner announced that this was an open meeting of the Committee of the Whole. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.

 

City Personnel Present

 

The following City personnel were present: City Clerk Ginny Brost, Coordinator/Public Works Director John Fales, Treasurer Kevin Doberstein, Police Chief Bryan Carey, Street & Water Superintendent Joe Harris, Wastewater Utility Superintendent Ben Brooks, and Electric Utility Manager Spence Titera.

 

Visitors

 

Visitors present were Brian Wilson-Star News, Sue Emmerich-Chamber of Commerce, Matt Johnson, Sue Ertl, Corey Nazer, Robert & Sue Fitzgerald, Paul Webb, Micah Clark, Ethan Kraemer, Hayden Johnson, Chloe Ertl, Alex Gibertson, and Karli Nelson.

 

Citizens & Delegations Comments

 

No citizens or delegations addressed the Committee.

 

General

 

There were no general issues to discuss.

 

Planning

 

There were no planning issues to discuss.

 

Finance

 

Resolution Authorizing the Submission of an Application for a Public Transportation 2019 Operating Assistance (Shared-Ride Taxi) Grant

 

The Committee reviewed a resolution that, if adopted, would authorize the submission of an application for public transportation 2019 operating assistance (shared-ride taxi) grant.

 

Dave Roiger moved, Clem Johnson seconded a motion to recommend that Council adopt a resolution that would authorize the submission of an application for a public transportation 2019 operating assistance (shared-ride taxi) grant. All in favor: All Aye. Motion Carried.

 

 

Personnel

 

There were no personnel issues to discuss.

 

Public Safety

 

Review of Ordinance Regulating the Operation of All-Terrain Vehicles (ATVs) and Utility Terrain Vehicles (UTVs) in the City

 

Council, at its meeting held September 19, 2017, adopted Ordinance #1026 that regulates the operation of all-terrain (ATVs) and utility terrain vehicles (UTVs) within the City limits. The ordinance was effective upon publication, and once all required signage was in placed. The term of the ordinance was one year or until September 30, 2018. This would allow Council to review the ordinance and/or any complaints and citations.

 

The Taylor County Traffic Safety Committee, at its September 4, 2018 meeting, discussed the following regarding ATVs/UTVs: (1) Taylor County will be considering opening all County trunk highways for ATVs/UTVs use. (2) The Village of Stetsonville may also be considering opening State Highway 13 within its village limit.

 

Should Council wish to continue to allow the operation of all-terrain (ATVs) and utility terrain vehicles (UTVs) within the City limits, it will need to adopt a new ordinance. If no action is taken, the operation of these vehicles within the City will end September 30, 2018.

 

Police Chief Carey informed the Committee that there are approximately one-half the numbers of complaints as there were at this time last year. It is Police Chief Carey’s recommendation that no changes or modifications be made to the current ordinance.

 

Bob Fitzgerald and Paul Webb voiced their favor of the City opening all City roads to ATVs and UTVs.

 

The following discussion was held: (1) Children ages 12-15 years are now allowed to ride an ATV or UTV as along as someone 18 years or older (with parental consent) is with them. Chief Carey will research this issue and update the Committee. (2) Concern that 12-15 year old individual will be sharing the roadway with trucks and cars. (3) Snowmobile riders are allowed to ride their vehicles from their home to a trail. This is not the case for ATV/UTV riders. (4) ATV/UTV riding has become a year around sport. (4) It is difficult to see ATVs/UTVs while backing out of driveways. (5) It is hazardous to have ATVs/UTVs on the same roads and semis, buses, trucks, and cars. (6) It is Police Chief Carey’s understanding that ATVs/UTVs are not allowed in the roundabouts. He will confirm this and report back to the Committee. (7) ATV/UTV riding is becoming a family event. (8) Loss of tourism dollars if the City does not open up City roads to ATV/UTV riding. (9) ATVs/UTVs are currently operating off routes, and speeding. Police Chief Carey encouraged people to report these actions to law enforcement. (10) Suggested that Billings Avenue be added to the allowable routes in the City. Concern was expressed on where the ATVs/UTVs would go as they cannot cross a State highway.(11) Council, at any time, can amend the ordinance.

 

Greg Knight moved, Dave Roiger seconded a motion to recommend that Council adopt an ordinance that amends Ordinance #1026 dated September 19, 2017, and extends the regulations for the operation of all-terrain (ATVs) and utility terrain vehicles (UTVs) within the City limits for one year or until September 30, 2019 with no changes. Prior to the expiration date, the Council will review the ordinance and/or any complaints and citations. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Absent; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (7 Yes; 0 No; 1 Absent)

Motion Carried.

 

 

Halloween Trick or Treat Hours

 

In conjunction with the Chamber of Commerce Halloween events, it is suggested that “Trick or Treat” in the City of Medford be held on Sunday, October 28, 2018 following the Harvest Day Parade until 6:00 PM.

 

Michael Bub moved, Christine Weix seconded a motion to recommend that Council establish the 2018 Halloween Trick or Treat hours in the City for Sunday, October 28, 2018 following the Harvest Days Parade until 6:00 PM. All in favor: All Aye. Motion Carried.

 

 

Permit - Temporary Street Closing - Harvest Days Events

 

The City of Medford has received a request from the Chamber of Commerce to temporarily close Whelen Avenue from Broadway Avenue to State Street for their annual Harvest Days event scheduled for Thursday, October 25, 2018 beginning at 5:00 PM to 7:00 PM. The request has been reviewed by the various City departments. None had any comments.

 

Clem Johnson moved, seconded a motion to recommend that Council approve the Chamber of Commerce's request to temporarily closed Whelen Avenue from Broadway Avenue to Division Street for the annual Harvest Days event scheduled for October 25, 2018 beginning at 5:00 PM until 7:00 PM. All in favor: All Aye. Motion Carried.

 

 

Temporary Street Closing - Marilyn's Fire Station & Catering Tailgate/Football Game

 

The City of Medford has received an application from Marilyn’s Fire Station & Catering to temporarily close Whelen Avenue Whelen Avenue from State Street north through the southernmost driveway of City parking lot for the WKEB Tailgate Party/Football Game event scheduled for Sunday, September 16, 2018 beginning at 8:00 AM to 8:00 PM. The request has been reviewed by the various City departments. None had any comments.

 

Clem Johnson moved, Dave Brandner seconded a motion to approve Marilyn’s Fire Station & Catering's request to temporarily close Whelen Avenue from State Street north through the southernmost driveway of City parking lot for the WKEB Tailgate Party/Football Game event scheduled for Sunday, September 16, 2018 beginning at 8:00 AM to 8:00 PM. All in favor: All Aye. Motion Carried.

 

 

Permit - Parade/Special Event - Halloween Parade

 

The City of Medford has received a parade/special event permit request from the Chamber of Commerce for their annual Harvest Days parade. The parade is scheduled for Sunday, October 28, 2018 beginning at approximately 2:00 PM and ending at approximately 4:00 PM. The request has been reviewed by the various City departments. None had any comments.

 

Greg Knight moved, Christine Weix seconded a motion to recommend that Council approve the issuance of a parade/special event permit to the Chamber of Commerce for the annual Harvest Days Parade scheduled for Sunday, October 28, 2018 beginning at approximately 2:00 PM and ending at approximately 4:00 PM. All in favor: All Aye. Motion Carried.

 

 

Permit - Parade/Special Event - Taylor County Right to Life

 

Taylor County Right to Life has submitted a parade/special event application for its annual Life Chain to be held on Saturday, October 20, 2018 from 11:00 AM to approximately Noon. The request has been reviewed by the various City departments. None had any comments.

 

Clem Johnson moved, Peggy Kraschnewski seconded a motion to recommend that Council issue a parade/special event permit to Taylor County Right to Life for its annual Life Chain to be held on Saturday, October 20, 2018 from 11:00 AM to approximately Noon. All in favor: All Aye. Motion Carried.

 

 

Electric Utility

 

There were no Electric Utility issues to discuss.

 

Landfill/Refuse/Recycling

 

There were no landfill, refuse, or recycling issues to discuss.

 

Wastewater Utility

 

There were no Wastewater Utility issues to discuss.

 

Water Utility

 

Water Utility Vehicle Purchase & Funding for the Same

 

The Public Works Department solicited quotes for a 2019 pickup truck with a utility box package. Listed below are the quotes received for the truck chassis. The quotes include the trade-in of the 2012 Ford F150 pickup truck. The utility box will be purchased separately from Monroe at a cost of $7,628.00.

 

Company

Model - 2019

Total Cost

Trade-In

Cost with Trade In

Medford Chrysler Center

Dodge ¾ Ton

$43,546.86

($23,374.00)

$20,172.86

Medford Motors

Ford F250

$28,810.00

($6,105.00)

$22,705.00

 

It is Coordinator/Public Works Director Fales', and Street & Water Superintendent Harris' recommendation that Council accept Medford Chrysler Center's quote for a 2019 Dodge 3/4 ton pickup at a cost not-to-exceed $20,172.86, and to purchase the utility box from Monroe at a cost not-to-exceed $7,628.00 with the total cost of $27,800.86 allocated from the Water Utility Uses of Cash account.

 

Dave Roiger moved, Greg Knight seconded a motion to recommend that Council accept Medford Chrysler Center's quote for a 2019 Dodge 3/4 ton pickup at a cost not-to-exceed $20,172.86 (including the trade-in of the 2012 Ford F150 pickup), and to purchase the utility box from Monroe at a cost not-to-exceed $7,628.00 with the total cost of $27,800.86 allocated from the Water Utility Uses of Cash account. All in favor: All Aye. Motion Carried.

 

 

Public Works

 

Engineering Contract for the 2019 Street Capital Projects

 

At the request of City personnel, Ayres Associates, Inc. (the City’s engineers) have submitted an agreement to provide engineering services for the following 2019 capital projects:

 

(1) Total reconstruction of Luepke Way from Maple Street north to Centennial Parkway

(2) Total reconstruction of Central Court from Wheelock Avenue north to the cul-de-sac

(3) Water main replacement on Wisconsin Avenue from Spruce Street to Cedar Street

(4) Water main replacement for the State Street Bridge project.

 

The cost for the engineering services is as follows:

 

Street

Cost

Luepke Way

$24,900.00

Central Court

$13,400.00

Wisconsin Avenue/State Street

$12,100.00

Total

$50,400.00

 

Monies have been allocated in the 2019 Capital Construction Projects account.

 

Greg Knight moved, Dave Brandner seconded a motion to recommend that Council approve the engineering contract with Ayres & Associates, Inc. for the 2019 street capital projects in the amount not-to-exceed $50,400.00 (total reconstruction of Luepke Way from Maple Street north to Centennial Parkway @ $24,900.00; total reconstruction of Central Court from Wheelock Avenue north to the cul-de-sac @ $13,400.00; Water main replacement on Wisconsin Avenue from Spruce Street to Cedar Street/water main replacement for the State Street Bridge project @ $12,100.00) with monies allocated from the 2019 capital construction account. All in favor: All Aye. Motion Carried.

 

 

2019-2025 Street Capital Project Plan Schedule

 

The proposed 2019-2025 Street Capital Projects Schedule is as follows:

 

Year

Projects

2019

State Street Bridge

 

Surface Maintenance - Central Court from Wheelock Avenue to End (350 feet)

 

Water Tower #3 (Tax Increment Finance District #13)

 

Replace Water Main on State Street from Whelen Avenue to Wisconsin Avenue

 

Reconstruct Luepke Way from Maple Street to Centennial Parkway (350 feet)

2020

Reconstruct East Perkins Street from Bridge to South Second Street (1,100 feet)

 

Reconstruct South Second Street from Perkins Street south 615 feet

 

Resurface Ninth Street from Broadway Avenue south 700 feet

2021

Reconstruct East Perkins Street from South Second Street to South Fourth Street (700 feet)

 

Reconstruct North Shattuck Street from Highland to Musky Court (700 feet)

 

Resurface Ninth Street from Well #12 to Eastview Drive

2022

Reconstruct East Perkins Street from South Fourth Street to Tee Hi Place (980 feet)

 

Reconstruct Tee Hi Place from East Conrad Drive north 670 feet

 

Resurface Impala Drive

2023

Reconstruct Perkins Street from Tee Hi Place to South Eighth Street (200 feet)

 

Reconstruct Tee Hi place from Perkins Street to 588 feet south

 

Reconstruction South Seventh Street from Ogden Street to Clark Street (550 feet)

 

Resurface South Whelen Avenue*

2024

Reconstruct South Fourth Street from Perkins Street to Ogden Street (1,000 feet)

 

Reconstruct South Second Street from Conrad Drive north 700 feet

 

Resurface South Whelen Avenue*

2025

Reconstruct North Second Street from Broadway Avenue to Pine Street (1,520 feet)

 

Resurface South Whelen Avenue*

 

 

 

*Length to be determined by budget

 

 

Greg Knight moved, Clem Johnson seconded a motion to recommend that Council approve the 2019-2025 capital street projects schedule as shown above. All in favor: All Aye. Motion Carried.

 

 

Parks/Recreation/Swimming Pool

 

Pool Statistics Report

 

The Committee reviewed the pool statistics report.

 

Tree Board

 

There were no tree issues to discuss.

 

Coordinator's Report

 

The Coordinator's report was as follows: (1) An update on the Electric Utility projects was given. (2) An update on the public works projects was given. (3) An update on the Wastewater Utility projects was given. (4) The Wal-mart v. City of Medford scheduling conference was held on September 5, 2018. During the conference both the City’s and Wal-Mart attorneys agreed to consolidate the 2017 and 2018 action for efficiency and scheduling of further court proceedings. May 1, 2019 is the mediation deadline. The final pretrial conference is scheduled for May 29, 2019. A three day bench trial is scheduled to begin June 12, 2019. (5) Further discussions will be taking place with Taylor Electric on electrical service rights.

 

Communications from the Mayor

 

Upcoming Meeting Schedule - The upcoming meeting schedule was distributed.

 

Adjourn to Budget Review Session

 

Clem Johnson moved, Dave Roiger seconded a motion to adjourn to the 2019 Budget Review Session at 6:35 PM. All in favor: All Aye. Motion Carried. Meeting Adjourned.

 

Respectfully Submitted,

 

Virginia Brost

City Clerk, WCPC/MMC

 

 

Council Approval: ______________

© 2018 City of Medford 639 S. Second Street, Medford, WI 54451- (715) 748-4321

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