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Medford Wisconsin Common Council Meeting Minutes. April 21, 2020

City of Medford Common Council Meeting Minutes

Tuesday, April 21, 2020; 6:00 PM

Council Chambers, City Hall

639 South Second Street, Medford, WI

 

{Subject to Council Approval}

 

Call to Order/Roll Call

 

Mayor Mike Wellner called the meeting to order with the following members present: Dave J. Brandner, Laura Holmes, Greg Knight, Tim Hansen, Christine Weix, Dave Roiger, Mike Bub, and Clem Johnson.

 

Pledge of Allegiance

 

Alderperson Brandner began the meeting by leading the group in the reciting of the “Pledge of Allegiance”.

 

Open Meeting Law Compliance

 

Mayor Wellner announced that this was an open meeting of the Common Council. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.

 

City Personnel Present

 

The following City personnel were present:  City Clerk Ginny Brost, Coordinator/Public Works Director John Fales, and Street & Water Superintendent Joe Harris.

 

Visitors Present

 

Visitor present was Brian Wilson-Star News.

 

Clerk's Certification of Elected Officials

 

Mayor Wellner recognized City Clerk Brost who certified that all newly elected officials: Mayor Michael Wellner, First Aldermanic District (Wards 1 & 2) Alderperson Dave J. Brandner, Second Aldermanic District (Wards 3 & 4) Alderperson Tim Hansen, Third Aldermanic District Alderperson (Wards 5 & 6) Christine Weix, and Fourth Aldermanic District Alderperson (Wards 7 & 8) Clem Johnson are eligible to serve in the offices to which they were elected, and have been properly sworn into those positions.

 

Citizens & Delegations Comments

 

No citizens or delegations addressed the Council.

 

Adjourn to Public Hearing

 

Laura Holmes moved, Clem Johnson seconded a motion to adjourn to the public hearing at  6:02 PM to consider the City's intention to exercise its police power in accordance with Wisconsin Statute §66.0701 & 66.0703, to levy special assessments upon all property abutting upon both sides of East Perkins Street starting approximately 170 feet west of its intersection with South Eighth Street to approximately 150 feet west of its intersection with South Fourth Street. The total project will be approximately about 1,300 feet in length. The public improvements will consist of storm sewer bituminous surfacing, curb & gutter, water main, sanitary sewer, driveway aprons, landscaping, temporary landscaping easements, and engineering. All in favor:  All Aye.  Motion Carried. Meeting Adjourned to Public Hearing.

 

 

Public Hearing

 

The purpose of this public hearing is to consider the City's intent to exercise its police power in accordance with Wisconsin Statute §66.0701 & 66.0703, to levy special assessments upon all property abutting upon both sides of East Perkins Street starting approximately 170 feet west of its intersection with South Eighth Street to approximately 150 feet west of its intersection with South Fourth Street. The total project will be approximately about 1,300 feet in length. The public improvements will consist of storm sewer bituminous surfacing, curb & gutter, water main, sanitary sewer, driveway aprons, landscaping, temporary landscaping easements, and engineering.

 

 No public was present.

 

Adjourn Public Hearing & Reconvene Council Meeting

 

Dave J. Brandner moved, Dave Roiger seconded a motion to adjourn the public hearing and reconvene the Council meeting at 6:05 PM.  All in favor:  All Aye.  Motion Carried.  Public Hearing Adjourned.

 

 

Council Meeting

 

Approval of Minutes

 

 

Greg Knight moved, Laura Holmes seconded a motion to approve the March 17, 2020 Council meeting minutes as presented, and to place the same on file in the Clerk's Office.  All in favor:  All Aye. Motion Carried.

 

Local Depositories

 

The City of Medford is required under Wisconsin Statutes to designate its local depositories at its annual re-organizational meeting.  This is done in order to allow the City to legally solicit funding bids from, and deposit municipal funds into the designated financial institutions.

 

It is recommended that the City designate the following financial institutions:

 

Institution

Address

City, State Zip

Abby Bank

401 Spruce Street

Abbotsford, WI 54405

Abby Bank

215 South Eighth Street

Medford, WI 54451

Associated Bank

160 Medford Plaza

Medford, WI 54451

DMB Community Bank

321 North Main Street

De Forest, WI 53532

Forward Financial Bank

721 South Eighth Street

Medford, WI 54451

Nicolet National Bank

134 South Eighth Street

Medford, WI 54451

Prevail Bank

675 West Broadway Avenue

Medford, WI 54451

Taylor Credit Union

825 East Allman Street

Medford, WI 54451

TD Bank, N.A.

4075 Sorrento Valley Blvd.

San Diego, CA 92121

TD Bank USA, N.A.

4075 Sorrento Valley Blvd.

San Diego, CA 92121

 

 

Greg Knight moved, Christine Weix seconded a motion to approve the designation of the above list of financial institutions as the official depositories for the City. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Tim Hansen-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No)  Motion Carried.

 

 

Local Publication

 

The City of Medford is required under Wisconsin Statutes to designate a local publication at its annual re-organizational meeting.  It is recommended that the City designate The Star News as its local publication.

 

Clem Johnson moved, Dave Roiger seconded a motion to approve The Star News as the City's official publication.  Roll Call Vote:  Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Tim Hansen-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

 

 

Council Election - Council President

 

Mayor Wellner opened the floor for nominations for Council President.

 

Laura Holmes moved, Dave J. Brandner seconded a motion to nominate Alderperson Greg Knight to serve as Council President.  Dave Roiger moved, Clem Johnson seconded a motion to nominate Mike Bub to serve as Council President.  A secret ballot was held with Alderperson Bub receiving four votes and Alderperson Greg Knight receiving four ballots.  Mayor Wellner then had each candidate address the Council on why they should be Council President.  Following the presentation, a second secret ballot was held with Alderperson Bub receiving five votes and Alderperson Knight receiving three votes.  Alderperson Bub, by majority vote, was elected to serve as the Council President for a one year term.

 

 

Council Election - Plan Commission Appointment

 

Mayor Wellner opened the floor for nominations for the Council representative on Plan Commission.

 

Laura Holmes moved, Dave J. Brandner seconded a motion to nominate Alderperson Clem Johnson to serve as the Council representative on the Plan Commission. Mike Bub moved, Dave Roiger seconded a motion to nominate Alderperson Tim Hansen to serve as the Council representative on the Plan Commission.  A secret ballot was held with Alderperson Tim Hansen receiving five votes and Alderperson Clem Johnson receive three votes.  Alderperson Hansen, by majority vote, was elected to serve as the Council representative on the Plan Commission for a one-year term.

 

Council Election - Revolving Loan Fund Review Board

 

Mayor Wellner opened the floor for nominations for a Council member to serve on the Revolving Loan Fund Review Board.

 

Dave J. Brandner moved, Laura Holmes seconded a motion to nominate Alderperson Mike Bub to serve as the Council’s representative to the Revolving Loan Fund Review Board.  Dave Roiger moved, Christine Weix  seconded a motion to close nominations and cast a unanimous ballot for Alderperson Mike Bub to serve as the Council’s representative to the Revolving Loan Fund Review Board.  Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Tim Hansen-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes 0 No)  Motion Carried.  Alderperson Mike Bub was elected to serve as the Council’s representative on the Revolving Loan Fund Review Board for a one-year term.

 

Mayoral Appointments - Standing Committees

 

Mayor Wellner announced his appointments to the Council Standing Committees as follows.  He also noted that Committee members will elect the Chairs.

 

Finance & Personnel Committee @ Dave J. Brandner, Greg Knight, Laura Holmes, and Christine Weix. Public Safety Committee @ Dave J. Brandner, Mike Bub, Clem Johnson, and Dave Roiger.  Public Works Committee  @   Mike Bub,  Laura Holmes, Tim Hansen, and Christine Weix.  Public Utilities @ Tim Hansen, Clem Johnson, Greg Knight, and Dave Roiger. Executive Committee @ Council President and the Chairs of the Council Standing Committees.  These are the chairs of the Council Standing Committees and will be completed following election of the chairs.

 

Greg Knight moved, Laura Holmes seconded a motion to ratify the Mayor’s appointments relative to the Council Standing Committees as presented. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Tim Hansen-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No)  Motion Carried.

 

 

Mayoral Appointments - City Officials

 

Mayor Wellner then announced his appointments relative to City Officials as follows: City Attorney @ Schmiege & Graff Law Offices, LLC for a term of one year to expire April 30, 2021.  The term will begin May 1, 2020.

 

Tim Hansen moved, Clem Johnson seconded a motion to ratify the Mayor’s appointments relative to City officials as presented. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Tim Hansen-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No)  Motion Carried.

 

 

Mayoral Appointments - Boards/Commissions

 

 

Mayor Wellner announced his appointments to Boards and Commissions as follows: Board of Appeals @ Dennis Huotari - (3 year term to expire April 30, 2023); and Dennis Huotari-Chair (1 year term to expire April 30, 2021).  Community Development Authority BoardMichael Wellner-Mayor (1 year term to expire April 30, 2021); Greg Knight-Council Representative (1 year term to expire April 30, 2021);  Sue Emmerich (4 year term to expire April 30, 2024); Brent Hallgren (2 year term to expire April 30, 2022); Laurie Peterson (1 year term to expire April 30, 2021), and Terry Nau (1 year term to expire April 30, 2021). Comprehensive Plan Review Committee (Smart Growth)Catherine Leifield-City representative (1 year term to expire April 30, 2021), Chad Liske-City personnel (1 year term to expire April 30, 2021); Jesse Lukewich-Smart Growth participant (1 year term to expire April 30, 2021), and Laura Holmes-Council (2 year term to expire April 30, 2022).  Library Board @ Theresa Gibbons (3 year term to expire April 30, 2023), and Dan Miller (3 year term to expire April 30, 2023).  Plan Commission –  Mike Wellner –Mayor (1 year term to expire April 30, 2021), Peggy Kraschnewski (3 year term to expire April 30, 2023);  Dave Zimmerman (3 year term to expire April 30, 2023; Kris Brandner (1 year term to expire April 30, 2021),and  Luke Dixon (1 year term to expire April 30, 2021).  Police & Fire CommissionJim Elliott (5 year term to expire May 31, 2025).  Recreation Commission – Mike Wellner-Mayor (2 year term to expire April 30, 2022, Christine Weix-Council (to fill the unexpired 2 year term of Peggy Kraschnewski with said term to expire April 30, 2021). Revolving Loan Fund Review BoardMichael Wellner (1-year term to expire April 30, 2021; and Dave Koester as the  citizen representative (3 year term to expire April 30, 2023). Northwest Regional Planning Commission RepresentativeGreg Knight (1-year term to expire May 1, 2021) and Michael Wellner – Alternate (1 year term to expire May 1, 2021). Taylor County Solid Waste/Recycling (City Representative)John Fales (1 year term to expire May 1, 2021). Citizens Advisory Committee for the Land & Water Management Plan (City Representative)Greg Knight (1 year term to expire May 1, 2021).  Taylor County Land Use Planning Advisory Committee (City Representative)Greg Knight (1 year term to expire May 1, 2021).

 

Greg Knight moved, Clem Johnson seconded a motion to ratify the Mayor’s appointments relative to the various Boards and Commissions as presented. Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Absent (8 Yes; 0 No)  Motion Carried.

 

 

Special Assessments for All Property Abutting Upon Both Sides of East Perkins Street Starting Approximately 170 Feet West of Its Intersection with South Eighth Street to Approximately 150 Feet West of Its Intersection with South Fourth Street

 

Greg Knight moved, Dave Roiger seconded a motion to approve the following reports submitted by the Director of Public Works relative to the City’s intent to exercise its police powers under Wisconsin Statute 66.0701 & 66.0703 to levy special assessments upon all property abutting upon both sides of East Perkins Street starting approximately 170 feet west of its intersection with South Eighth Street to approximately 150 feet west of its intersection with South Fourth Street.  The total project will be approximately about 1,300 feet in length. The public improvements shall consist of storm sewer bituminous surfacing, curb & gutter, water main, sanitary sewer, driveway aprons, landscaping, temporary landscaping easements, and engineering. The reports include: (1) Plans & Specifications; (2)  Statement of Benefits Conferred; (3)  Estimate of the entire cost of the improvements; and (4)  A schedule of the proposed assessments.  Roll Call Vote: Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Tim Hansen-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson Yes (8 Yes; 0 No) Motion Carried.

 

 

Wastewater Utility Industrial Yard Cake Storage Facility Project

 

Council, at its March 17, 2020, meeting, tabled action on the industrial yard cake storage facility contract award.  Based on discussions with representatives from the Department of Administration, City personnel and Donohue & Associates (the City engineer on this project), it is recommended that the City proceed with the project. As a reminder the bids were as follows:

 

 

Bidder

 

Industrial Yard Cake Storage Facility

August Winters & Sons

No Bid

Huotari Construction

$652,000

Staab Construction Corp.

$806,000

 

It was Donohue & Associates recommendation to award to Huotari Construction at a cost not-to-exceed $652,000.

 

Michael Bub moved, Laura Holmes seconded a motion to accept Donohue & Associates, Inc.'s recommendation and award the Wastewater Utility industrial yard cake storage facility project contract to Huotari Construction in an amount not-to-exceed $652,000.  Roll Call Vote:  Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Tim Hansen-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

 

 

Issuance of Operator's (Bartender's) License(s)

 

Clem Johnson moved, Christine Weix seconded a motion to the issuance of two-year regular operator's licenses for the period beginning April 22, 2020 and ending June 30, 2021 to Tyler Hoefs and Erin Kraemer.  All in favor:  All Aye. 

 Motion Carried.

 

 

Coordinator's Report

 

The Coordinator’s Report was as follows:  (1)  An update on the Electric Utility projects was given. (2)  An update on the Public Works projects was given. (3) An update on the Wastewater Utility projects was given. (4) Public Works employee Ryan Czarnezki has received a successful job performance evaluation and probationary period.  Effective May 6, 2020, his wage will increase from $22.63 per hour to $23.82 per hour.  (5)  Karie Thums began here employment with the Police Department on April 13, 2020. (6)  On April 15, 2020, Assistant Police Chief Bryan Carey submitted his resignation effective April 30, 2020.  (7) The COVID-19 pandemic has caused the following to occur:  (1)  Anyone requesting a special event permit for upcoming events are being notified that the City will not consider the requests at this time.  (2)  The City has not received any request from the Farmers Market to use the City-owned parking lot on Whelen Avenue.  (3)  The Recreation Commission meeting has been canceled and will be rescheduled to a later date.  (4)  Arbor Day events have been canceled.

 

Communications from the Mayor

 

Upcoming Meeting Schedule - The upcoming meeting schedule was distributed.  The April 27, 2020 Committee of the Whole meeting has been canceled.

 

Retirement Reception - A retirement reception for retiring Assistant Police Chief Bryan Carey will be on April 30, 2020 beginning at 11 AM in the conference room of City Hall.

 

Board of Review - The City of Medford Open Book will be held on May 15, 2020 from 1:00 PM to 3:00 PM.    The Board of Review will be held on June 2, 2020 from 6 PM to 8:00 PM. 

 

April 7, 2020 Presidential Preference & Spring Election Summary - The City has an estimated voter population of 3,435.  Of this number, 1,040 voted in April 7, 2020 Spring General Election.  This is 30% of the City’s eligible voters. The City has 2,196 registered voters (including same date registrants).  Using this figure, the City had a 47% voter turnout.  The City issued 789 absentee ballots with 746 returned.  Total number of electors was 1,040 (Wards 1 & 2 @ 305; Wards 3 & 4 @ 271; Wards 5 & 6 @ 231; and Wards 7 & 8 @ 233.) 

 

Adjournment

 

Dave Roiger moved, Clem Johnson seconded a motion to adjourn the meeting at 6:35 PM.  All in favor:  All Aye.  Motion Carried.  Meeting Adjourned.

 

Respectfully Submitted,

 

Virginia Brost

City Clerk, WCPC/MMC

 

 

Council Approval:  _________________________



 

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639 S. Second Street, Medford, WI 54451

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