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City of Medford Committee of the Whole Meeting Minutes. Monday, March 9, 2020; 6:00 PM

City of Medford Committee of the Whole Meeting Minutes

Monday, March 9, 2020; 6:00 PM

Council Chambers, City Hall

639 South Second Street, Medford, WI

 

{Subject to Council Approval}

 

Call to Order/Roll Call

 

Mayor Mike Wellner called the meeting to order with the following members present Dave J. Brandner, Laura Holmes, Greg Knight, Peggy Kraschnewski, Christine Weix, Dave Roiger, Mike Bub, and Clem Johnson.

 

Pledge of Allegiance

 

Alderperson Bub began the meeting by leading the group in the reciting of the “Pledge of Allegiance”.

 

Open Meeting Law Compliance

 

Mayor Wellner announced that this was an open meeting of the Committee of the Whole. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.

 

City Personnel Present

 

The following City personnel were present:  City Clerk Ginny Brost, City Coordinator/Public Works Director John Fales, Wastewater Utility Superintendent Ben Brooks, Street & Water Superintendent Joe Harris, Police Chief Bryan Carey, and Incoming Police Chief Chad Liske.  City Attorney Courtney Graff was an excused absence.

 

Visitors

 

Visitors present were:  Brian Wilson-Star News, Justin Zirngible, Jennifer Kahn, Lyza Brandner, Carter Waldhart, Ben Brunner, Gage Neubauer, Kale Klussenldorf, Stephen Hraby, Matthew Jensen, MeganFredrickson, Emma Brost, Susan Dake, Conner Zirngible, Alicia Venzke, Olivia Krug, Colten Halopka, Autumn Krause, Maddie Williams, Kayla Syzdel, Quinton Tlusty and Colbe Bull.

 

Citizens & Delegations Comments

 

No citizens and/or delegations addressed the Committee.

 

General

 

Assessment Contract Addendum - Revaluation

 

The City was revalued in 2004.  All the cost models were updated to that year.  The only way to change the cost models to the current year (after 16 years) is to do a revaluation and update all assessed property values.

 

In 2016, a partial revaluation was done on commercial property.  The City's 2019 assessment ratio was 88.85%.  The 2018 assessment ratio was 95.69%.  The City's 2020 assessment ratio will not be known until sometime in August. The Department of Revenue requires the City to be between 90% to 100%.  The City has three years to bring its assessment ratio into compliance.

 

Because it has been so long since the last revaluation, any new construction is valued as if it was built in 2004.  Doing anything differently, causes a uniformity issue which is against the law.  In other words, if all property in the City has current assessed values based on 2004 costs values, any new construction must also use those same cost models. In order to get close to what new homes are costing to build, the City’s assessors would have to overstate either the quality or condition which is not fair. 

 

In addition, property sales are a factor.  A home built in 2020 costs $295,000, but it is assessed for $250,000 (the 2004 cost).  It sells in 2019 for $300,000.  The Department of Revenue would review this sale/assessment.  The Department of Revenue looks at the sale price of $300,000, and the assessed value of $250,000 and determines the assessment ratio on this property is 83% (assessed value/sale amount).  The Department of Revenue does the same thing for all sales and throws out the strange one.  This is how they determine the assessment ratio for the City, and thus the equalized value.  Taxing jurisdictions (County, school and technical colleges) allocate their levy based on the equalized value, not the assessed value.

 

There are also older homes that have not been depreciated since 2004 and are mostly likely overvalued.  This shows up in the sales when they sell for less than they are assessed for.  The Department of Revenue uses the same formulas here.

 

The City Assessors make sure the sales are accurate and they have been reporting any odd things with the assessment that are not considered in value when the sale took place.  The Department of Revenue is able to make any adjustments to the assessments on their end, altering the sales to the assessed value ratio somewhat.

 

The goal with a revaluation is to not only to maintain compliance with the law but to restore uniformity to all the residential property in the City thereby ensuring that everyone is contributing fairly to the tax base

 

It is the recommendation of City personnel that a revaluation occur in 2021. At the request of City personnel, Elk River Assessments has provided the City with an assessment contract addendum for the revaluation. The cost of  the revaluation is $22,000 with 50% due March 1, 2021 and the remaining 50% due at the 2021 Board of Review.  Funds are available in the Non-lapsing account and would be transferred, with Council approval, to the 2021 General Fund Budget.

 

Greg Knight moved, Laura Holmes seconded a motion to recommend that Council approve the following:  (1)  Schedule a City revaluation in 2021; (2) Approve an addendum to the assessment contract with Elk River Assessments to conduct the 2021 revaluation at a cost not-to-exceed $22,000 with 50% due March 1, 2021 and the remaining 50% due at the 2021 Board of Review, and (3) Approve transferring the cost of $22,000 from the  Non-lapsing account to the 2021 General Fund Budget.  All in favor: All Aye. Motion Carried.

 

 

Outside Computer Services Contract

 

For the past several years, the City has contracted with Taylor County IT Department to provide computer support on an as-needed basis. With the increased County workload to the Taylor County IT department and the City’s increasing data needs, City personnel began exploring an outside consultant.

 

An outside consultant will be able to provide the City with the following.  (1)  Assist the City in its ongoing cyber security. (2) Assist with the City’s expansion of its internally operated fiber network. (3)  Assist the City in a timely manner with initializing IP addresses with regards to the upcoming Wastewater Utility project.  (4)  Upgrade the failing wireless internet connection to both the Public Works Shop and Wastewater Utility facility. (5)  Assist the City with moving forward with new technology.

 

A contract was solicited from AdvanIT, LLC.  AdvanIT LLC offers an evaluation, consulting, design, installation, configuration, troubleshooting, repair, training, support, software and hardware development, sales, service and other similar tasks in the field of technology.  These services are compatible with the City ‘s needs.

 

Compensation for AdvanIT, LLC service is as follows:  (1)  Services scheduled 48 hours in advance will be $120 per hour for services other than software development, and $175 per hour for software development.  (2) For services less than 48 hours in advance, the cost will be billed a premium of 150% of the hourly rate.  (3)  Services provided remotely not requiring travel and completed at AdvanIT LLC’s convenience, including not limited to consultant and City communication, procurement, development and research shall be billed in 15-minute increments.  All other services will be billed in 30 minutes increments with a minimum charge of 1 hour.  (4) Service including travel by AdvanIT LLC over 15 minutes from AdvanIT LLC principal place of business shall incur a travel fee of 50% of the hourly rate for actual time in transit billed in 15 minutes increments.

 

City costs associated with this contract will be allocated from the General Fund and other Utilities’ Funds as is currently being done for services rendered by the County.

 

It is City personnel’s recommendation that the City approve a contract with AdvanIT LLC to provide computer services.

 

Clem Johnson moved, Dave Roiger seconded a motion to recommend that Council approve the contract as presented with AdvanIT, LLC to provide the City with computer services. All in favor:  All Aye. Motion Carried.

 

 

Ordinance Adopting the Wisconsin Municipal Records Schedule

 

The Wisconsin Municipal Records Schedule is an adoptable general records schedule that can be used by Wisconsin municipalities for the administration and disposition of public records.  A new schedule was approved by the Wisconsin Public Records Board during their quarterly meeting in August 2019.  This new schedule is an updated version of the old Wisconsin Municipal Records manual.

 

One major change now allows municipalities the ability to adopt the entire schedule to use for their records management.  Adopting the schedule gives municipalities the ability to opt into a pre-approved retention schedule rather than having to draft their own schedule.  The previous manual could only be used as a reference guide for municipalities when drafting their own ordinance for records management. 

 

To adopt the schedule, the City filed the standard Notification of Records Schedule Adoption form.  The form was approved by the Public Records Board of Wisconsin on February 6, 2020.  Wisconsin Statue §19.21(4)(a) states that municipalities may provide by ordinance for the destruction of public records.  Because of this statute, the Public Records Board is recommending that municipalities adopt the use of the Wisconsin Municipal Records Schedule.

 

Wisconsin Statutes specifically state a minimum retention of seven years for all public records unless other statutes or the Public Record Board states otherwise. 

 

The City Code of Ordinance addresses records management, but not a general records schedule relating to the retention and disposition of records or when the State Historical Society needs to be notified.  With the adoption of the proposed ordinance, City personnel will have better guidelines on records retention.

 

Michael Bub moved, Christine Weix seconded a motion to recommend that Council adopt an ordinance that adopts the Wisconsin Municipal Records Schedule relating to public records.  All in favor: All Aye. Motion Carried.

 

 

Planning

 

There were no planning issues to discuss.

 

Finance

 

Fourth of July Fireworks Show

 

The City’s three-year contract with Pyrotechnic Display, Inc. ended in 2019.  On January 16, 2020, requests for proposal were sent to six firework companies. On January 27, 2020, Pyrotechnic Display, Inc. notified the City that it would be unable to provide a fireworks display for July 4, 2020, 2021, and 2022.  In addition, Melrose Pyrotechnic also notified the City that it  would not be able to provide a fireworks display on July 4, 2020. February 13, 2020 was the deadline to submit proposals.  None were received. The following companies listed below were contacted via phone.  All noted that they were unable to provide a fireworks show on July 4th.  Each was asked to provide a proposal on the dates they were able.  (1) Wolverine Fireworks – No response.  (2)  Spielbauer Fireworks Company, Inc. – Spielbauer Fireworks Company, Inc. would be able to provide a fireworks display on July 3, 2020.  Spielbauer Fireworks Company, Inc. did not submit a proposal for 2021 or 2022 but would be willing to discuss those years if the City was willing to move its fireworks show.  (3) J&M Displays, Inc. – J&M Displays, Inc. would be able to provide a fireworks display on July 3, 2020.  J&M Displays, Inc. did not submit a proposal for 2021 or 2022.  J&M Displays will be willing to discuss dates for future years.  (4) Spectrum Pyrotechnics – Did not respond to the phone call.

 

Clem Johnson moved, Laura Holmes seconded a motion to recommend that Council award the City's 2020 Fireworks Show to Spielbauer Fireworks Company with the display date being scheduled for July 3, 2020.  All in favor:  All Aye. Motion Carried.

 

 

Finance Updates

 

January 2020 Building Permit Report - The Committee reviewed the January 2020 building permit report.

 

February 2020 Building Permit Report- The Committee reviewed the February 2020 building permit report.

 

 December 2019 Financial Report- The Committee reviewed the December 2019 financial report.

 

January 2020 Financial Report - The Committee reviewed the January 2020 financial report.

 

Fourth Quarter Investment Report - The Committee reviewed the investment report for the period ending December 31, 2019 submitted by BBE Community Investment Partners LLC.  BBE Community Investment Partners LLC managed an average of $4,111,754.60 which had an average weighted yield of 1.922%.  The City paid BBE Community Investment Partners LLC $2,214.01 in the fourth quarter of 2019 to manage these funds.  As a reminder, Council, at its November 13, 2017 meeting, authorized BBE Community Investment Partners LLC to manage a total of $6,500,000.

 

Personnel

 

There were no personnel issues to discuss.

 

Public Safety

 

Police Vehicle Purchase & Funding for the Same

 

The Police Department requested price quotes for a 2020 Ford F-150 Police Responder from the dealer’s listed below.  The proposed vehicle would replace the 2012 Dodge Ram 1500 pickup.  The dealers were requested to provide trade-in value for the 2012 vehicle.

 

Dealer

Price/Trade/Total

Estimated Lead Time

Medford Motors

$33,259 - $10,000 = $23,259.00

Order Built

Ewald Automotive

$45,835 - $20,556 = $25,279.00

Order Built

Kayser Automotive

$45,110 - $18,710 = $26,400.00

Order Built

Koennecke Auto

Did not provide a quote by choice

 

 

*Medford Motors requires an 8-12 week lead time from the time the truck is ordered.

 

None of the dealers providing a quote had a vehicle in stock, and all would be ordered to be built. 

 

It was the Police Department’s recommendation that the City accept the quote from Medford Motors in an amount not-to-exceed $23,259.00 ($33,259 minus the trade in of $10,000) with the funds for the purchase allocated from the Designated Unreserved Police Vehicle account #10-57210-81210 account. 

 

It was suggested that the Police Department solicit quotes from local dealers.  It was explained that Ford offers a Police Utility vehicle rather than just a civilian vehicle  Also, the equipment transfer is easier from a Ford vehicle to Ford vehicle   The other local dealers do not offer a Police Utility vehicle.

 

Greg Knight moved, Dave Roiger seconded a motion to recommend that Council accept the quote submitted by Medford Motors for a 2020 Ford F-150 Police Responder in an amount not-to-exceed $23,259.00 ($33,259 minus the trade in of $10,000) with the funds for the purchase allocated from the Designated Unreserved Police Vehicle account #10-57210-81210 account.  All in favor:  All Aye. Motion Carried.

 

 

Parade Permit - Taylor County Autism Support Group

 

The Taylor County Autism Support Group has submitted a parade/special gathering request for their annual Walk for Autism Awareness to be held on April 20, 2020 beginning at approximately 4 PM and ending at approximately 7:30 PM. City departments have reviewed the request, and had no comments.  The Committee reviewed the permit.

 

Dave Roiger moved, Laura Holmes seconded a motion to recommend that Council approve the Taylor County Autism Support Group request for a parade/special event permit for their annual Walk for Autism Awareness to be held on April 20, 2020 beginning at approximately 4 PM and ending at approximately 7:30 PM.  All in favor:  All Aye. Motion Carried.

 

 

Electric Utility

 

There were no Electric Utility issues to discuss.

 

Landfill/Refuse/Recycling

 

There were no landfill, refuse or recycling issues to discuss.

 

Wastewater Utility

 

Bid Award - Wastewater Treatment Facility Project

 

Bids for the Wastewater Treatment Facility Solids Improvements and the Industrial Yard Cake Storage Facility were opened on March 5th.  The following three bids were received:

 

 

Bidder

 

Wastewater Treatment Facility Solids Improvements

 

Industrial Yard Cake Storage Facility

August Winters & Sons

$1,870,900

No Bid

Huotari Construction

No Bid

$652,000

Staab Construction Corp.

$1,837,000

$806,000

 

The low bid for the Wastewater Treatment Facility Solids Improvements was submitted by Staab Construction Corporation of Marshfield in the amount of $1,837,000.  The low bid for the Industrial Yard Cake Storage Facility was submitted by Huotari Construction, Inc. of Medford in the amount of $652,000.  The sum of both project costs is $2,489,000.

 

Donohue & Associates, Inc. (the City's engineers) estimated the construction cost for both projects at $2,368,952. The bids are within 5% of the estimated construction costs.  All bids were tightly clustered and considered representative of the work required. 

 

It is Donohue & Associates, Inc.'s (the City's engineers) opinion that the low bidders, Staab Construction Corporation and Huotari Construction, Inc. submitted responsive bids and are qualified and capable of performing the work as specified.  It is therefore, Donohue & Associates, Inc.'s recommendation that the City award the Wastewater Treatment Facility Solids Improvements contract to Staab Construction Corporation in an amount not-to-exceed $1,837,000, and the Industrial Yard Cake Storage Facility contract to Huotari Construction in an amount not-to-exceed $652,000.

 

The City has allocated $1,000,000 in grant funding for the project, contingent upon a minimum of $500,000 matching contribution by the City.  To help lower costs further, Donohue & Associates, Inc. is in discussion with the Department of Administration to identify methods the City can implement to minimize project costs.

 

Greg Knight moved, Clem Johnson seconded a motion to accept Donohue & Associates, Inc.'s (the City's engineers) and award the Wastewater Treatment Facility Solids Improvements contract to Staab Construction Corporation in an amount not-to-exceed $1,837,000, and the Industrial Yard Cake Storage Facility contract to Huotari Construction in an amount not-to-exceed $652,000.  All in favor:  All Aye. Motion Carried.

 

 

Water Utility

 

There were no Water Utility issues.

 

Public Works

 

Bid Award - 2020 Capital Improvement Project(s)

 

Bids for the 2020 Street & Utility projects were opened on March 5, 2020.  The bids were structured as two separate contracts.  Contract 1 consisted of the reconstruction of Perkins Street.  Contract 2 was for the watermain bursting on South Whelen Avenue.

 

Six bids were received for Contract 1 and four bids were received for Contract 2.  Contractors were given the option of submitting their bids either by paper or electronically through the QuestCDN bid site.  All bids were submitted electronically.

 

Ayres & Associates (the City's engineers) estimated the Perkins Street project at $593,100 plus a contingency of $59,400 for a total available construction fund of $652,500.  Contract 1 (Perkins Street) did not include additional watermain on Fourth Street south of Perkins Street which was not in the original estimate.  The engineer's estimate for the watermain bursting on South Whelen Avenue was $200,000 plus a contingency of $20,000 for a total available construction fund of $220,000.  The original estimate included 1,200 feet of bursting.  The contract included an additional 20% more length in order to extend beyond the water tower.  This would have added an additional $44,000 to the original estimate bringing the total available construction fund up to $266,000.

 

All bidder provided the required 10% bid bond, acknowledged the single addendum, and had no math errors in their bids.

 

Bids received were as follows: 

 

Bidder

Contract 1 Bid

Rank

Contract 2 Bid

Rank

Francis Melvin Inc.

$617,211.13

1

No Bid

 

Switlick & Sons, Inc.

$622,722.30

2

$241,804,00

1

A-1 Excavating, Inc.

$666,997.00

3

$247,966.00

2

John S. Olynick, Inc.

$682,731.20

4

No Bid

 

Haas Sons, Inc.

$689,923.99

5

$257,459.80

3

Gerke Excavating, Inc.

$796,923.99

6

$331,244.85

4

 

The lowest bidder for Contract 1 (Perkins Street) is Francis Melvin, Inc.  The City has worked with this contractor many times in the past and is familiar with their personnel and their work.  A statement of bidder's qualifications was submitted.  Subcontractors include:  American Asphalt for the asphalt paving, SD Ellenbecker for the concrete work, and Marathon Lawn for the restoration work.

 

The lowest bidder for Contract 2 (watermain bursting on South Whelen Avenue) is Switlick & Sons, Inc.  The City has worked with this contractor may times in the past and is familiar with their personnel and their work.  A statement of bidder's qualifications was submitted.  Subcontractors include:  American Asphalt for the the asphalt paving, SD Ellenbecker for the concrete work, Switlick Landscaping for the restoration work, and M&E Construction for the pipe bursting.

 

It is Ayres Associates, Inc's (the City's engineers) recommendation that the City award Contract 1 (Perkins Street) to Francis Melvin, Inc., the lowest responsible bidder, in an amount not-to-exceed $617,211.13, and Contract 2 (watermain bursting on South Whelen Avenue) to Switlick & Sons, Inc. in an amount not-to-exceed $241,804.00.

 

Greg Knight moved, Christine Weix seconded a motion to recommend that Council accept Ayres & Associates, Inc.'s recommendation and award Contract 1 (Perkins Street) to Francis Melvin, Inc., the lowest responsible bidder, in the amount not-to-exceed with $617,211.13, and Contract 2 (watermain bursting on South Whelen Avenue) to Switlick & Sons, Inc. in an amount not-to-exceed $241,804.00. All in favor:  All Aye. Motion Carried.

 

 

Bid Award - 2020 Public Works Material & Equipment

 

Bids were solicited for the Public Works' material and equipment needs. The Committee reviewed the bids.  It is the recommendation of Street & Water Superintendent Harris that the City award the bids as follows:

 

Successful Bidder

Material/Equipment

Successful Bid

Francis Melvin Company

Concrete 7-Bag Mix (4000 PSI or Greater)

$95.00 per cubic yard

American Asphalt

Bituminous-Surface Coarse (Medford)

$71.49 per ton

American Asphalt

Bituminous-Binder Coarse (Medford)

$66.67 per ton

Jensen & Sons

Jensen & Sons

Blacktop Patching (4” Prepared by City)

Blacktop Patching (4” Prepared by Contractor)

$120.00 per ton

$150.00 per ton

James Peterson, Inc.

¾ inch Crushed Gravel

$9.62 per yard

Mark Christianson

Screened Topsoil

$14.46 per cubic yard

James Petersons, Inc.

Crushing Recycle Pile

$3.95 per ton

Francis Melvin Company

¾” Washed Rock

$15.25 per yard

John Olynick Inc.

1 ½” Washed Rock

$10.00 per yard

Francis Melvin Company

Francis Melvin Company

Precision Dirtworks

Francis Melvin Company

Francis Melvin Company

Backhoe-Bucket Size @ ¼ cubic yard*

Backhoe-Bucket Size @ ¾ cubic yard*

Backhoe-Buck Size @ 1.25 cubic yard*

Backhoe-Bucket Size @ 1.5 cubic yard*

Backhoe-Bucket Size @ 2.5 cubic yard*

$115.00 per hour

$120.00 per hour

$125.00 per hour

$135.00 per hour

$195.00 per hour

Mark Christianson

Precision Dirtworks

Francis Melvin Company

John Olynick, Inc.

Smola Transit LLC

Mark Christianson

Precision Dirtworks

Francis Melvin Company

Smola Transit LLC

John Olynick Inc.

Truck & Driver-Quad Axle*

Truck & Driver-Quad Axle*

Truck & Driver-Quad Axle*

Truck & Driver-Quad Axle*

Truck & Driver-Quad Axle*

Truck & Driver-Quad Axle-Winter*

Truck & Driver -Quad Axle-Winter*

Truck & Driver -Quad Axle-Winter*

Truck & Driver-Quad Axle-Winter*

Truck & Driver-Quad Axle-Winter*

$85.00 per hour

$85.00 per hour

$92.00 per hour

$95.00 per hour

$100.00 per hour

$95.00 per hour

$95.00 per hour

$98.00 per hour

$115.00 per hour

$110.00 per hour

Precision Dirtworks

Bulldozer

$100.00 per hour

Lakes Asphalt

Crack Sealing

$1.21 per pound

 

 

 

 

 

 

*The City accepts all backhoe and truck & driver bids.

 

Dave Roiger moved, Clem Johnson seconded a motion to recommend that Council award the Public Works material and equipment bids as shown above.  All in favor:  All Aye. Motion Carried.

 

 

Bid Award - 2020 Street Striping

 

Bids were solicited for 2020 street striping.  The following bids were received were as follows:  (1)  Crowley Construction @ $18,785.00; (2) Farner @ $29,500.00; (3) Jensen & Son @ $6,626.72; and (4) Lakes Asphalt Maintenance @ $6,652.00.         

 

It is the recommendation of Street & Water Superintendent Harris that the Council accept the low bid submitted by Jensen & Son in an amount not-to-exceed $6,626.72.  Monies for street striping was included in the 2020 General Fund budget.

 

Dave Roiger moved, Laura Holmes seconded a motion to accept the low bid submitted by Jensen & Son in an amount not-to-exceed $6,626.72.  Monies for street striping was included in the 2020 General Fund budget.  All in favor:  All Aye. Motion Carried.

 

 

Bid Award - Repaving Wisconsin Avenue Project

 

Bids were solicited for the 2020 Wisconsin Avenue repaving project.  One bid was received.  The bid was submitted by American Asphalt in an amount not-to-exceed $45,124.00.  Funds for this project were allocated in the Construction Overlay account (#43-56320-36710).

 

It is the recommendation of Street & Water Superintendent Harris that the Council accept the bid submitted by American Asphalt in an amount not-to-exceed $45,124.00 with funds for this project allocated from the Construction Overlay account (#43-56320-36710).

 

Greg Knight moved, Laura Holmes seconded a motion to recommend that Council accept the bid submitted by American Asphalt for the repaving of Wisconsin Avenue in an amount not-to-exceed $45,124.00 with funds for this project allocated from the Construction Overlay account (#43-56320-36710).  All in favor: All Aye. Motion Carried.

 

 

Parks/Recreation/Pool

 

Pool Rental - Rib Lake School District

 

The Rib Lake School District is requesting the use of the pool from June 29 through July 3, 2020 and July 6 through July 10, 2020, Monday – Friday, contingent upon sufficient student interest. The rate for 2019 was $4,188.28 or $418.82 per day.  It is the Street & Water Superintendent's recommendation that the City rent Rib Lake School district the City pool for the amount of $4,313.80 or $431.38 per day. This will cover the wage increase of the lifeguards. The fee will include one pool manager and five lifeguards.

 

Dave Roiger moved, Clem Johnson seconded a motion to recommend that Council to approve the Rib Lake School District’s request to rent the City’s swimming pool from June 29 through July 3, 2020 and July 6 through 10, 2020 upon sufficient student interest (Monday-Friday from 8:45 AM to 11:15 AM) at a total cost of $4,313.80 or $431.38 per day. (The City will provide one manager, five lifeguards, and no locker room attendants.) Rib Lake School District will provide the instructor.)  All in favor:  All Aye. Motion Carried.

 

 

Tree Board

 

There were no tree issues to discuss.

 

Coordinator's Report

 

The Coordinator's report was as follows:  (1)  An update on the Electric Utility issues was given.  (2)  An update on the Public Works issues was given.  (3)  An update on the Wastewater Utility issues was given.

 

Communications from the Mayor

 

Upcoming Meeting Schedule - The upcoming meeting was distributed.

 

April 7, 2020 Council Meeting - The April 7, 2020 Council meeting has been rescheduled to      due to the Spring Election.

 

2020 Local Government 101 - The registration form for the League of Wisconsin Municipalities 2020 Local Government training sessions was distributed.  Interested Council members should contact me.

 

2019 Local Government 101 Basics You Need to Know Resource Book - The City has purchased the 2019 Local Government 101 Basics You Need to Know resource book.  The book is available for checkout in the Clerk’s office.

 

 

Adjourn to Closed Session #1

 

Laura Holmes moved, Clem Johnson seconded a motion to adjourn the meeting to Closed Session #2 at  6:40 PM in accordance with Wisconsin State Statute 19.85(1)(c) to consider the employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility and Wisconsin State Statute 19.85(1)(f) to consider financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where 19.85(b) applies which if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations.  The purpose of the Closed Session is to discuss an Electric Utility employee's leave of absence request. Roll Call Vote:  Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No)  Motion Carried.  Meeting adjourned to Closed Session.

 

Closed Session #1

 

At 6:45 PM, the Committee adjourned to Closed Session #2 in accordance with Wisconsin Statutes 19.85(1)(c) to consider the employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  The purpose of this Closed Session is to discuss the new patrol officer(s) wages and benefits.

 

Closed Session #2

 

At 7:00 PM, the Committee adjourned to Closed Session #3 in accordance with Wisconsin Statutes 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a Closed Session.  The purpose of this Closed Session is to discuss a business development agreement with regards to utilities in Tax Increment District #3.

 

Closed Session #3

Adjournment

 

The meeting adjourned from Closed Session at 7:10 PM.

 

Respectfully Submitted,

 

Virginia Brost

City Clerk, WCPC/MMC

 

 

Council Approval:  __________________

 

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639 S. Second Street, Medford, WI 54451

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