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City of Medford Committee of the Whole Meeting Minutes. Monday, January 13, 2020; 6:00 PM

City of Medford Committee of the Whole Meeting Minutes

Monday, January 13, 2020; 6:00 PM

Council Chambers, City Hall

639 South Second Street, Medford, WI

 

{Subject to Council Approval}

 

Call to Order/Roll Call

 

Mayor Mike Wellner called the meeting to order with the following members present Dave J. Brandner, Laura Holmes, Greg Knight, Christine Weix, Dave Roiger, Mike Bub and Clem Johnson.  Alderperson Peggy Kraschnewski was an excused absence.  All votes will  be with the exception of Alderperson Kraschnewski's vote.

 

Pledge of Allegiance

 

Alderperson Knight began the meeting by leading the group in the reciting of the “Pledge of Allegiance”.

 

Open Meeting Law Compliance

 

Mayor Wellner announced that this was an open meeting of the Committee of the Whole. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.

 

City Personnel Present

 

The following City personnel were present:  City Clerk Ginny Brost, City Coordinator/Public Works Director John Fales, Street & Water Superintendent Joe Harris, and Police Chief Bryan Carey. City Attorney Courtney Graff was an excused absence.

 

Visitors

 

Visitors present were:  Brian Wilson-Star News, John Lange, Andy Guden & Tom Mueller-Medford City Baseball; Sue Emmerich Chamber of Commerce, Travis Udelhofen-Citizens State Bank, Lynn Butkus, Justin Olsen, Kevin & Brenda Doberstein, John Bull, Kayla Szydel, Lyza Brandner, Hailey Fischer, Jennifer Kahn, Ares Hall, Colbe Bull, Autumn Krause, Katie Brehm, Olivia Krug, Abbi Potocnik, Gabe Felix, Susan Dake, Maddie Williams, Maddie Eckeret, Sophie Brost, Kate Meyer, Alicia Venzke, Parker Crass, Matt Jensen, Gage Neubauer, Ben Brunner, Lexi Weber, Bailee Netzer, Jocelyn Ortiz, and Bo Zick.

 

Citizens & Delegations Comments

 

No citizens or delegations addressed the Council.

 

Presentation of  Certificate of Appreciation to Kevin Doberstein

 

Mayor Wellner presented Kevin Doberstein a certificate of appreciation for his many years of service as the City's Treasurer.  Mr. Doberstein retired December 31, 2019.

 

Public Safety

 

Citizens State Bank Class B Beer/Liquor License for the Premise Located at 507 South Eighth Street - Waiver from Ordinance #1035-Failure to Commence Sale

 

On May 10, 2019, Citizens State Bank submitted a “Retail License Transfer – Person to Person” request effective May 10, 2019 for the Class B beer/liquor license that was held by Mark Anderson LLC d/b/a Anderson’s Brass Rail located at 507 South Eighth Street. If the transfer is approved by Council, the licensing period will end June 30, 2019.  The transfer was approved.

 

On May 20, 2019, Citizens State Bank submitted a Class B beer/liquor licensing renewal application for the 507 South Eighth Street property.  The licensing period will begin July 1, 2019.

 

City Ordinance #1035 dated August 7, 2018, establishes conditions for maintaining a Class B beer/liquor license. Failure to commence the sale of fermented malt beverages or intoxicating liquors within 90 days of issuance of any license to sell fermented malt beverages or intoxicating liquors constitutes a basis for the City to suspend, revoke or refuse renewal of a Class B beer/liquor license.  The Ordinance also includes language which allows the Council to waive the time requirement if the financial institution involved is in involved in a foreclosure of a licensed premise.

 

Citizens State Bank has submitted a request to waive the 90-day condition for maintaining the Class B beer/liquor license to the tenure of the licensing period beginning July 1, 2019 and ending June 30, 2020 to allow for a sale to a third party.  The bank understands that any purchaser would be required to apply for a license.

 

Council, at its June 4, 2019 meeting, approved the issuance of a Class B beer/liquor license to Citizens State Bank for the period beginning July 1, 2019 for premise located at 507 South Eighth Street (former Brass Rail).  The motion included that prior to beginning the revocation process for failure to commence sale after 90 days of issuance, the matter be brought back to Council for review in mid-September.

 

Citizens State Bank was in failure to commence sale on October 1, 2019, and revocation process would begin unless Council waives the time requirement.

 

On September 9, 2019, the Committee of the Whole tabled action on Citizens State Bank’s request to waive the revocation process for failure to commence sale under a Class B beer/liquor license for the premise located at 507 South Eighth Street until January 2020. 

 

Mr. Udelhofen of Citiznes State Bank informed the Council that an offer has been reached regarding the premise located at 507 South Eighth Street.  It is anticipated that the sale will be completed by the end of February.

 

Michael Bub moved, Clem Johnson seconded a motion to table action on Citizens State Bank's request to waive the revocation process for failure to commence sale under a Class B beer/liquor license for the premise located at 507 South Eighth Street until February 29, 2020. All in favor:  All Aye. Motion Carried.

 

 

General

 

There were no general issues to discuss.

 

Planning

 

There were no planning issues to discuss.

 

Finance

 

Annual Medford City Baseball, Inc. Activities & Financial Report

 

In accordance with the Jaycee Park Baseball Field lease agreement, the Medford City Baseball, Inc. is required to provide an annual activities and financial report to the City each year by December 1st.  The financial report shall reflect how the funds from the City were spent.  John Lange, representing the Medford City Baseball, Inc. gave an update on the group's activities as well as a financial report.  No Action Taken.

 

Medford City Baseball, Inc.'s Request to Construct a Larger Storage Shed with Financial Assistance from the City

 

The Medford City Baseball, Inc. is requesting authorization to construct a larger storage shed with financial assistance from the City to do so.  The current shed is allegedly too small and there are issues with the doors. The estimate to construct a 16'x14' shed with concrete slab is approximately $15,000.00.  The Medford City Baseball, Inc. is flexible on location but figure it would be roughly where the existing structure is depending on the exact topography of the land.

 

The Medford City Baseball, Inc. is requesting $10,000.00 from the City for the new shed.  The remaining amount would come from donated materials and labor as well as possible donations from other businesses.  The Medford City Baseball, Inc. would like to use as much of the cash donations for the water/sprinkler system that would be installed after the shed project.  It is anticipated that shed would be constructed this spring.

 

The following discussion was held: (1)  Size. It was suggested that the size of the shed be increased to accommodate future needs.  It was noted that size will be dependent on the lot size and City building requirements. A preliminary discussion has been held on the possibility of the Kiwanis using the shed to store their holiday lights.  Concern on who is responsible for insuring stored items was expressed. (2)  In-Kind Services.  The Medford City Baseball, Inc. is planning to research what in-kind services would be available to help reduce the cost of the new shed.  (3)  Fundraising/Revenue - The Medford City Baseball, Inc. is considering fundraising ideas.  Suggestions were a brat fry or raffle.  Monies for the renewal of the outfield signs could be used towards the shed cost. It was suggested that revenue from the concession operations help towards the cost of the shed.  (4) Little League - The Little League is a separate organization, and is responsible for organizing the teams and concession stand operations.  The Medford City Baseball, Inc. is responsible for the fields and grounds.  (5)  City Funding - Medford City Baseball, Inc. is using City property, and the City should be contributing towards the improvements.  If the Medford City Baseball, Inc. ever ceases to exit, the property and improvements would revert back to the City.  It was noted that the cost for the new shed was not included in the 2020 City Budget.  The City is already contributing $5,000 towards the field maintenance.  The City may wish to contribute a percentage towards the cost of the new shed up to a maximum dollar amount.  Concerned that the taxpayers will be asked to continue to fund some type of improvement every two years, and the precedent this would have on other organizations. Concern that Medford City Baseball, Inc. is requesting fund before the shed size, location, cost, in-kind services, and fundraising is known.

 

Greg Knight moved, Christine Weix seconded a motion to tabled action on the Medford City Baseball, Inc.'s request to construct a larger storage shed until Medford City Baseball, Inc. provides the City with the exact size of the new shed and the estimate cost including any fundraising.  All in favor:  All Aye. Motion Carried.

 

 

Annual Hotel/Motel Room Tax Commission Report

 

In accordance with Ordinance #1008 dated September 6, 2016, and Wisconsin Statutes §66.0615(1m)(d)(b), the Hotel/Motel Room Tax Commission must provide the Council with an annual report on how the revenues were spent.  Chamber Director Emmerich presented the 2019 Hotel/Motel Room Tax Commission's annual report.  No Action Taken.

 

Informational - TDS Internet Presentation

 

TDS Telecom will be hosting informational and educational meetings for individuals and businesses to learn more on what TDS Telecom has to offer on March 19, 2020 for residents and March 20, 2020.  Times to be determined. Council members are welcome to attend.

 

Finance Updates

 

December 2019 Building Permit Report - The Committee reviewed the December 2019 building permit report.

 

Personnel

 

There were personnel issues to discuss.

 

Electric Utility

 

There were no Electric Utility issues to discuss.

 

Landfill/Refuse/Recycling

 

There were no landfill, refuse, or recycling issues to discuss.

 

Wastewater Utility

 

There were no Wastewater Utility issues to discuss.

 

Water Utility

 

Contract with the Village of Stetsonville for the Operation of the Village's Water System

 

For the past several months, City personnel have been assisting the Village of Stetsonville with the operations of their water treatment plant.  This partnership has been beneficial for both parties.  Since the partnership has been going smoothly, both City personnel and the Village of Stetsonville would like to enter into a long-term contract.  This will allow the City to continue to assist the Village of Stetsonville in the operation of their water treatment facility.  It is the recommendation of Coordinator/Public Works Director Fales and Street & Water Superintendent Harris that the City enter a contract with the Village of Stetsonville.  The Committee reviewed the contract.

 

Dave Brandner moved, Dave Roiger seconded a motion to recommend that Council approve the contract as presented between the City and Village of Stetsonville whereby the City will assist the Village of Stetsonville with the operations of the Village's water treatment plant facility.  All in favor:  All Aye. Motion Carried.

 

 

Public Works

 

Purchase of a 2020 Compact Excavator & Funding for the Same

 

The Public Works Department would like to replace its tractor backhoe with a compact excavator. A quote was requested and received from Bobcat Plus for said compact excavator and trailer.  The quote was $105,844.00.

 

For the past few years, the Public Works Department has been taking on some of the street projects that had been previously bid out to contractors.  To complete the street projects in a timely matter, the Public Works Department has been renting a compact excavator.  While this has been working, at times it becomes an issue with scheduling.  The excavator is not always available when City personnel are available or the weather permits City personnel to work on the project.

 

With the Public Works Department performing the majority of the work on some street projects, there has been a cost savings of $40,000 to $50,000 per project.  The money that is saved is able to be used on other projects within the City.  In 2018, the Public Works Department was able to pave an additional block of North Seventh Street.

 

The Electric Utility and the Wastewater Utility Facility will also benefit from having an excavator as part of the City's equipment inventory.  With the wet weather the City has been experiencing the past few years, the Electric Utility has had to rent a track excavator to dig some services.  By purchasing the excavator, this will allow the Public Works Department to assist the Electric Utility in digging all of their services.  With all the updates needed at the Wastewater Utility Facility, personnel are trying to do some of the smaller projects internally.  The excavator will help get these jobs done more safely and efficiently.

 

It the recommendation of both Coordinator/Public Works Director Fales and Street & Water Superintendent Harris that the City accept the quote from Bobcat Plus to purchase a 2020 E85 Bobcat compact excavator and trailer at a cost not-to-exceed $105,844.00 with the monies for the purchase allocated from the Capital Outlay account (#43-56320-39410).

 

Greg Knight moved, Dave Roiger seconded a motion to recommend that the City accept the quote from Bobcat Plus to purchase a 2020 E85 Bobcat compact excavator and trailer at a cost not-to-exceed $105,844.00 with the monies for the purchase allocated from the Capital Outlay account (#43-56320-39410).  All in favor:  All Aye. Motion Carried.

 

 

Parks/Recreation

 

There were no parks or recreation issues to discuss.

 

Tree Board

 

There were no tree issues to discuss.

 

Pool Committee

 

2020 Swimming Pool Wages

 

The Committee discussed the 2020 pool wages.  The current wages are as follows:

 

Position

Base Wage Per Hour

Returning Wage Per hour

Head Lifeguard

$12.50 per hour

$12.88 per hour

Assistant Lifeguard

$11.50 per hour

$11.85 per hour

Lifeguard

$11.00 per hour

$11.33 per hour

Attendant

$7.50 per hour

$7.73 per hour

 

* Pool personnel may earn more than the base wage depending on years of service. 

 

 

Clem Johnson moved, Greg Knight seconded a motion to recommended that Council approve the 2020 pool wages as shown below:

 

Position

Base Wage Per Hour

Returning Wage Per hour

Head Lifeguard

$12.50 per hour

$12.88 per hour

Assistant Lifeguard

$11.50 per hour

$11.85 per hour

Lifeguard

$11.00 per hour

$11.33 per hour

Attendant

$7.50 per hour

$7.73 per hour

 

* Pool personnel may earn more than the base wage depending on years of service. 

 

All in favor:  All Aye. Motion Carried.

 

 

Pool Fees (Resident & Non-Resident)

 

Council, at its February 19, 2019 meeting, made no change to the pool fees for City residents and resident whose participating township contributes to the pool operations.  For any resident from a non-participating township/village, the fee was increased.  (See below.)   The Committee discussed the 2020 pool fees.

 

 

Classification

City Residents & Participating Townships

Non-Participating Townships/Villages

Family Pass

After 6 Immediate Family Members

One Babysitter

$60.00

$ 5.00 each additional

$15.00

$100.00

$ 5.00 each additional

$15.00

Adult/High School Pass

$30.00

$50.00

Grade School Pass

$25.00

$40.00

Adult/High School – Daily

$ 3.00

$ 3.00

Grade School – Daily

$ 2.50

$ 2.50

Five and Under

Free

Free

Punch Card

$25.00

$25.00

 

 

Greg Knight moved, Michael Bub seconded a motion to recommended that the pool fees remain the same as in 2019:

 

Classification

City Residents & Participating Townships

Non-Participating Townships/Villages

Family Pass

After 6 Immediate Family Members

One Babysitter

$60.00

$ 5.00 each additional

$15.00

$100.00

$ 5.00 each additional

$15.00

Adult/High School Pass

$30.00

$50.00

Grade School Pass

$25.00

$40.00

Adult/High School – Daily

$ 3.00

$ 3.00

Grade School – Daily

$ 2.50

$ 2.50

Five and Under

Free

Free

Punch Card

$25.00

$25.00

 

 All in favor:  All Aye. Motion Carried.

 

 

Township Contributions to Pool Operations

 

Beginning in 2014, the City agreed to waive the non-resident fees for residents of any Taylor County township/village that agreed to make a contribution towards the City pool operations. The resident of a participating township/village were then required to pay the same resident pool pass as a City resident.  The current Taylor County township contributions are shown below.  The Committee reviewed the township/village contributions:

 

 

Municipality

 

2017 Passes

 

2018 Contribution

 

2018 Passes

 

2019 Contribution

 

2019

Passes

Town of Browning

2

Non-Participating

3

Non-Participating

1

Town of Chelsea

2

$100.00

5

$100.00

3

Town of Deer Creek

2

Non-Participating

1

Non-Participating

1

Town of Goodrich

4

$100.00

4

$100.00

2

Town of Hammel

4

$100.00

3

$100.00

5

Town of Holway

 

0

0

0

3

Town of Little Black

1

$100.00

5

$100.00

7

Town of Medford

38

$500.00

46

$500.00

38

Town of Molitor

1

0

0

0

2

Village of Rib Lake

1

0

1

0

1

Village of Stetsonville

8

$200.00

9

$200.00

5

Town of Westboro

1

Non-Participating

2

Non-Particpating

1

 

 

Michael Bub moved, Clem Johnson seconded a motion to recommended that the City request the following contributions from the townships towards the pool operations:  Town of Browning @ $100.00; Town of Chelsea @ $100.00; Town of Goodrich @ $100.00; Town of Hammel @ $100.00; Town of Holway @ $100.00; Town of Little Black @ $100.00; Town of Medford @ $500.00; and Village of Stetsonville at $200.00.  Motion included that should the township decided to contribute towards the pool operations, their residents would pay the same pool fees as City residents. All in favor:  All Aye. Motion Carried.

 

 

Coordinator's Report

 

The coordinator's report was as follows:  (1)  An update on Electric Utility projects was given.  (2)  An update on Public Works projects was given.  (3)  An update on Wastewater Utility projects was given.  (4)  On December 19, 2019, Alex Zwiefelhofer notified the City that he would be resigning from his Patrol Officer position effective January 8, 2020.

 

Communications from the Mayor

 

Upcoming Meeting Schedule - The upcoming meeting scheduled was reviewed.

 

Adjourn to Closed Session

 

Laura Holmes moved, Greg Knight seconded a motion to adjourn to Closed Session at 7:08 PM in accordance with Wisconsin State Statute 19.85(1)(c) to consider the employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  The purpose of the Closed Session is to consider a retiring employee's service incentive request.  Roll Call Vote:  Dave J. Brandner-Yes; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Absent; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (7 Yes; 0 No; 1 Absent)  Motion Carried.   Meeting Adjourned to Closed Session.

 

Closed Session

 

Adjournment

 

The meeting adjourned from Closed Session at 7:17 PM.

 

Respectfully Submitted,

 

Virginia Brost

City Clerk, WCPC/MMC

 

Council Approval:  _________

 

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639 S. Second Street, Medford, WI 54451

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