City of Medford Committee of the Whole Meeting Minutes. Tuesday, December 3, 2019; 6:00 PM

City of Medford Committee of the Whole Meeting Minutes

Tuesday, December 3, 2019; 6:00 PM

Council Chambers, City Hall

639 South Second Street, Medford, WI


{Subject to Council Approval}


Call to Order/Roll Call


Mayor Mike Wellner called the meeting to order with the following members present Dave J. Brandner, Laura Holmes, Greg Knight, Peggy Kraschnewski, Christine Weix, Dave Roiger, and Clem Johnson. Alderperson Mike Bub was an excused absence.  All vote tallies will be with the exception of Alderperson Bub's vote.


Pledge of Allegiance


Alderperson Brandner began the meeting by leading the group in the reciting of the “Pledge of Allegiance”.


Open Meeting Law Compliance


Mayor Wellner announced that this was an open meeting of the Committee of the Whole. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.


City Personnel Present


The following City personnel were present:  City Clerk Ginny Brost, Coordinator/Public Works Director John Fales, Treasurer Kevin Doberstein, Building Inspector/Planner Bob Christensen, and Street & Water Superintendent Joe Harris.  City Attorney Courtney Graff was an excused absence.




Visitors were:  Don Watson-Star News, Hailey Fisher, Gabe Felix, Carter Waldhart, Jaydn Hughes, Lyza Brandner, Bea Brummer, Parker Crass, Matt Jensen, Autumn Krause, Shaniah Brandt, Colten Halopka, Bo Zick, Lexi Weiler, and Chasidy Yeager.


Citizens & Delegations Comments


No citizens or delegations addressed the Committee.




There were no general issues to discuss.




Vacation of Forest Street in the Morningside Addition


The original plat of the Morningside Addition to the City laid out a street named Forest Street.  The street was never constructed but was laid out as what is now known as Ogden Street.  The never constructed platted portion of the street still exists today.  Today, there are houses built in the right-of-way of Forest Street.  To correct this issue, the City will need to vacate the platted Forest Street.


On November 4, 2019, Mayor Wellner, Coordinator/Public Works Director Fales, City Clerk Brost, City Assessor Cindy Chase, and Building Inspector/Planner Christensen met and discussed the possible vacation of Forest Street.  The group recognized the problem and recommended that Council vacate that portion of Forest Street as platted since Forest Street was never built.


The statutory procedure to vacate a street is as follows:  (1) Introduce the possible vacation of Forest Street to the Committee.  (2) Following the introduction of vacation, the City will give notice to the Register of Deeds indicating the City's intent to introduce an abandonment resolution.  (3) The proposed resolution will be introduced to Council, and Council will refer the resolution to the Plan Commission for review and recommendation.  (4)  Plan Commission reviews and makes its recommendation to Council.  (5)  Abutting property owners are given notice no later than 30 days prior to the required public hearing.  (6)  The three required publications are done.  (7)  Council conducts a public hearing.  (8)  Following the public hearing, Council adopts a resolution vacating the street. (9) A certified copy of the resolution is filed with the Register of Deeds, and notice is sent to abutting property owners informing them of Council action.


At this time, no Council action is required.  No Action Taken.





Adjustment to the Public Works Policy for Labor & Equipment Charges


The Public Works Policy for Labor & Equipment Charges includes rates charged for private work and internal work within City Department.  It is the Public Works Department’s recommendation that the rates be as follows for 2020:





Private/Outside Party

$56.92 per hour

$58.63 per hour

Internal/Within City Departments

$41.58 per hour

$42.83 per hour



Clem Johnson moved, Dave Roiger seconded a motion to recommend that Council approve the following adjustment to the Public Works Policy for Labor & Equipment costs effective January 1, 2020:  Private/Outside Party @ $58.63 per hour; and Internal/Within City Departments @ $42.83 per hour.  All in favor:  All Aye. Motion Carried.



Finance Updates


September 2019 Financial Report - The Committee reviewed the September 2019 Financial Report.


October 2019 Financial Report - The Committee reviewed the October 2019 Financial Report.


Third Quarter Investment Report - The Committee reviewed the financial investment report for the period ending September 30, 2019 submitted by BBE Community Investment Partners LLC.  BBE Community Investment Partners LLC managed an average of $4,107,754 which had an average weighted yield of 1.806%.  The City paid BBE Community Investment Partners LLC $2,007.24 in the third quarter of 2019 to manage these funds.  As a reminder, Council, at its November 13, 2017 meeting, authorized BBE Community Investment Partners LLC to manage a total of $6,500,000.


October 2019 Building Permit Report - The Committee reviewed the October 2019 Building Permit Report.


Public Safety


Replacement of Emergency Sirens & Funding for the Same


City personnel have difficulties finding parts and repairing the emergency warning sirens that are currently in use.  Most of the municipalities in Taylor County have either installed new sirens or are in the process of replacing their sirens.


A quote was solicited from the Federal Warning System for three new sirens and the installation for the same. The sirens are the same make and model that the other municipalities in Taylor County have in operation.  Keeping uniformity will allow the sirens to be tested weekly and operated in an emergency by Taylor County.


The quote from Federal Warning System was $34,650.00 for the three sirens plus an additional installation cost of $15,300 which includes new poles bringing the total cost to $49,950.00.


It is recommended that the City purchase the three sirens for a total cost of $49,950.00 (sirens, poles, & installation) with monies for the purchase allocated from the City’s Undesignated Reserve fund.


Clem Johnson moved, Laura Holmes seconded a motion to recommend that Council authorize the purchase of  three emergency warning sirens at a cost not-to-exceed $49,950.00 (sirens, poles, & installation) with monies for the purchase allocated from the City’s Undesignated Reserve fund.  All in favor:  All Aye. Motion Carried.



Electric Utility


There were no Electric Utility issues to discuss.




There were no landfill, refuse or recycling issues to discuss.


Water Utility


There were no Water Utility issues to discuss.


Public Works


There were no public works issues to discuss.




There were no parks or recreation issues to discuss.


Tree Board


There were no tree issues to discuss.


Pool Committee


There were no pool issues to discuss.


Communications from the Mayor


Upcoming Meeting Schedule - The upcoming meeting scheduled was distributed.


December 9, 2019 Committee of the Whole Meeting - The December 9, 2019 Committee of the Whole meeting has been canceled.


Upcoming Press Release - As a private citizen, Mayor Wellner submitted the following statement to the Council.  "On November 25, 2019, I filed my Declaration of Candidacy for the position of City of Medford Mayor.  I have been fortunate to serve as the Mayor since 2004 and hope to continue to do so in the future. I have become aware of rumors that are circulating that I plan to run for Mayor, and once elected resign, and appoint my successor.  This is untrue.  If elected as your Mayor, I will serve the entire two-year term.  I have no plans to resign. In addition, and by Wisconsin Statues §17.23(1)(a), vacancies in the Office of the Mayor in a fourth class City (which Medford is) are filled by appointment by the Common Council for the remainder of the term unless the Council orders a Special Election in which case the person appointed by Council serves until the successor is elected.  Contrary to the rumors, the current Mayor does not have any input into the next Mayor. I am grateful for the support of the citizens of Medford and look forward to continuing to serve this community into the future."




Clem Johnson moved, Laura Holmes seconded a motion to adjourn the meeting at 6:30 PM.  All in favor:  All Aye.  Motion Carried.  Meeting Adjourned.


Respectfully Submitted,


Virginia Brost

City Clerk, WCPC/MMC



Council Approval:  _____________


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639 S. Second Street, Medford, WI 54451

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