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City of Medford Committee of the Whole Meeting Minutes Monday, September 9, 2019; 6:00 PM

City of Medford Committee of the Whole Meeting Minutes

Monday, September 9, 2019; 6:00 PM

Council Chambers, City Hall

639 South Second Street, Medford, WI

 

{Subject to Council Approval}

 

Call to Order/Roll Call

 

Mayor Mike Wellner called the meeting to order with the following members present:  Laura Holmes, Greg Knight, Peggy Kraschnewski, Christine Weix, Dave Roiger, Mike Bub, and Clem Johnson. Alderperson Dave J. Brandner was an excused absence.  All vote tallies will be with the exception of Alderperson Brandner's vote.

 

Pledge of Allegiance

 

Alderperson Knight began the meeting by leading the group in the reciting of the “Pledge of Allegiance”.

 

Open Meeting Law Compliance

 

Mayor Wellner announced that this was an open meeting of the Committee of the Whole. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.

 

City Personnel Present

 

The following City personnel were present:  City Clerk Ginny Brost, Street & Water Superintendent Joe Harris, Electric Utility Manager Spence Titera, Wastewater Utility Superintendent Ben Brooks, Police Chief Bryan Carey, and Treasurer Kevin Doberstein.  City Coordinator/Public Works Director John Fales and City Attorney Courtney Graff were excused absences.

 

Visitors

 

Visitors present were:  Brian Wilson-Star News, Galen & Kim Neuenfeldt, John Polzin, Marcia Tomczyk, James Hartl, Carol & Pat Chariton, Travis Udelhofen, Travis Smith, Eric Evers, Justin Speril, Dick Ziehlke, Craig Bolz, Sara Mitchell, Roger Ewan, Erica & Terry Crabb, Mark Ruesch, Bob & Sue Fitzgerald, and Don Liske.

 

Citizens & Delegations Comments

 

No citizens or delegations addressed the Committee.

 

General

 

There were no general issues to discuss.

 

Planning

 

There were no planning issues to discuss.

 

Finance

 

Finance Update(s):

 

August 2019 Building Permit Report - The Committee reviewed the August 2019 building permit report.

 

Personnel

 

There were no personnel issues to discuss.

 

Public Safety

 

Revised Ordinance Regulating the Operations of All-Terrain Vehicles (ATVs) and Utility Terrain Vehicles (UTVs) in the City

 

The Committee of the Whole, at its August 26, 2019 meeting, directed the City Clerk to draft a new ordinance regulating the operation of all-terrain vehicles in the City.  Changes include the following:

 

All-Terrain Routes – The following language was deleted “No person shall operate an all-terrain vehicle on any City street or public property not designated as an all-terrain route or trail”.

 

Resident Access -  New language added that states any resident of the City legally operating an all-terrain vehicle between their place of resident and the all-terrain vehicle trail/route closest to his/her residence.  For the purpose of this section, currently registered guests of a hotel/motel in the City shall be considered residents.

 

Non-resident Access to Businesses/Family & Friends Residence – Because this would allow non-residents to travel any street to a destination/location, the Mayor decided to exclude language allowing this type of all-terrain travel to a destination/location.  The proposed ATV/UTV ordinance reflects the intent as granted by the City’s snowmobile ordinance.

 

Extending Allman Street Route to Include the Roundabouts – After discussions with the Police Chief, the Mayor decided to leave the Allman Street route the same as there is a safety concern with allowing all-terrain vehicles and cars/semi-trucks sharing the roundabout.

 

All-Terrain Vehicle Routes – Language changed to read “All-terrain vehicles shall not be operated on any sidewalk, walking path or when snowmobile trails are closed.”

 

Age Requirement – Delete “road routes in the City” to “City streets”.

 

Speed Limit – The speed limit was changed from 15 mph to the posted street limit not to exceed 35 mph.

 

Operating Requirements – Language changed to read “All all-terrain vehicles operating in the City shall have fully functional headlights, tail-lights, and brake lights.”

 

Hours of Operation– No person shall operate an all-terrain vehicle in the City between the hours of midnight to 6 AM.  Previously, the hours were limited to 2 AM to 6 AM.

 

Licensing, Insurance, and Registration

 

  • New language was added to state that every person who operates an all-terrain vehicle on a City street shall have in his or her possession a valid motor vehicle operator’s license, and shall display the license document upon demand from any law enforcement officer or official described in Wisconsin Statute §23.33(12).   (Reference Wisconsin State Statute §23.33(12) regarding all-terrain vehicles-enforcement and Wisconsin State Statute §346.04 regarding obedience to traffic officers, signs/signals, fleeing from officer.) 

 

  • Language was also added that states every person who operates an all-terrain vehicle on a segment of City street shall carry liability and/or other insurances consistent with Wisconsin State law for the operation of a motorized vehicle.  (Reference Wisconsin State Statute §344.62 regarding motor vehicle liability insurance required.)

 

Nuisance Activities – The following language was added “Cruising is prohibited.  No person shall, while operating an all-terrain vehicle, engage in the practice of cruising on any authorized road.  Cruising is defined as running all or part of the length of roadway multiple times, per day, back and forth, for any purpose other than departing or arriving at their residence or place of lodging.

 

Effective Date – The ordinance will be in effect upon its adoption and publication.

 

The following discussion was held:  (1) Concern that opening the roads to residents getting to a trail/route will open all City streets to ATV/UTV traffic.  It was explained that the ATV/UTV operators must use the shortest direct route from their residents to the trail/route.  (2)  A person who owns property in the City but lives outside the City, would not be able to travel his/her residence to their business. (3) If adopted by Council at its September 17, 2019 meeting, the ordinance would be effective September 27, 2019. 

 

Greg Knight moved, Clem Johnson seconded a motion to recommend that Council adopt the revised ordinance regulating the operation of all-terrains (ATVs) and utility terrain vehicles (UTVs) in the City as presented.  Roll Call Vote:  Dave J. Brandner-Absent; Laura Holmes-Yes; Greg Knight-Yes; Peggy Kraschnewski-Yes; Christine Weix-Yes; Dave Roiger-Yes; Mike Bub-Yes; Clem Johnson-Yes (8 Yes; 0 No) Motion Carried.

 

 

Citizens State Bank Class B Beer/Liquor License for the Premise Located at 507 South Eighth Street - Waiver from Ordinance #1035 (Failure to Commence Sale)

 

On May 10, 2019, Citizens State Bank submitted a “Retail License Transfer – Person to Person” request effective May 10, 2019 for the Class B beer/liquor license that was held by Mark Anderson LLC d/b/a Anderson’s Brass Rail located at 507 South Eighth Street. If the transfer is approved by Council, the licensing period will end June 30, 2019.

 

On May 20, 2019, Citizens State Bank submitted a Class B beer/liquor licensing renewal application for the 507 South Eighth Street property.  The licensing period will begin July 1, 2019.

 

City Ordinance #1035 dated August 7, 2018, establishes conditions for maintaining a Class B beer/liquor license. Failure to commence the sale of fermented malt beverages or intoxicating liquors within 90 days of issuance of any license to sell fermented malt beverages or intoxicating liquors constitutes a basis for the City to suspend, revoke or refuse renewal of a Class B beer/liquor license.  The Ordinance also includes language which allows the Council to waive the time requirement if the financial institution involved is in involved in a foreclosure of a licensed premise.

 

Citizens State Bank has submitted a request to waive the 90 day condition for maintaining the Class B beer/liquor license to the tenure of the licensing period beginning July 1, 2019 and ending June 30, 2020 to allow for a sale to a third party.  The bank understands that any purchaser would be required to apply for a license.

 

Council, at its June 4, 2019 meeting, approved the issuance of a Class B beer/liquor license to Citizens State Bank for the period beginning July 1, 2019 for premise located at 507 South Eighth Street (former Brass Rail).  The motion included that prior to beginning the revocation process for failure to commence sale after 90 days of issuance, the matter be brought back to Council for review in mid-September.

 

Citizens State Bank would be in failure to commence sale on October 1, 2019, and revocation process would begin unless Council waives the time requirement.

 

Travis Udelhofen , representing Citizens State Bank, informed the Committee that there are several people who have looked at the property for various businesses.   There is no written offer for the property at this time.

 

Discussion included:  (1)  Concern was expressed on how long the City will continue to table action on the waiver before it will begin the revocation process.  (2)  Mayor Wellner suggested that the Committee table action on the waiver until January 2020.

 

Michael Bub moved, Clem Johnson seconded a motion to recommend that Council table action on Citizens State Bank's request to waive the revocation process for failure to commence sale under a Class B beer/liquor license for the premise located at 507 South Eighth Street until January 2020.  All in favor:  Majority Aye.  (Alderperson Knight voting no.) Motion Carried.

 

 

Halloween Trick or Treat Hours

 

In conjunction with the Chamber of Commerce Halloween events, it is suggested that “Trick or Treat” in the City of Medford be held on Sunday, October 27, 2019 following the Harvest Day Parade until 6:00 PM.

 

Michael Bub moved, Dave Roiger seconded a motion to recommend that Council approve the City's “Trick or Treat” in the City for Sunday, October 27, 2019 following the Harvest Day Parade until 6:00 PM. All in favor:  All Aye. Motion Carried.

 

 

Parade/Special Event Permit - Chamber of Commerce Use of City-owned Whelen Avenue Parking Lot

 

The City of Medford has received an application from the Medford Chamber of Commerce to use the City-owned parking lot on Whelen Avenue for the annual Harvest Days events scheduled for Friday, October 25, 2019 beginning at 6:00 PM until Midnight. The request has been reviewed by the various City departments.  None had any comments.

 

Greg Knight moved, Peggy Kraschnewski seconded a motion to recommend that Council approve the issuance of a parade/special event permit to allow the Chamber of Commerce to use the City-owned parking lot on Whelen Avenue for the annual Harvest Days events scheduled for Friday, October 25, 2019 beginning at 6:00 PM and ending at midnight.  All in favor:  All Aye. Motion Carried.

 

 

Parade/Special Event Permit - Chamber Harvest Days Parade

 

The City of Medford has received a parade/special event permit request from the Chamber of Commerce for their annual Harvest Days parade. The parade is scheduled for Sunday, October 27, 2019 beginning at approximately 2:00 PM and ending at approximately 4:00 PM. 

 

The Committee was informed that the parade route has been changed due to the Wisconsin Avenue Street closing.  The parade line up will be on Spruce Street just south of Wisconsin Avenue.  The Chamber of Commerce has been notified, and is agreeable to the route change.

 

Street & Water Superintendent Harris noted that he had talked to the Chamber on Friday, September 6th.  The parade units will line up on North Park Avenue, cross Highway 64 to South Park Avenue and continue to Spruce Street.  The rest of the route would remain the same, and continue to Wisconsin Avenue, Wisconsin Avenue to Perkins Street, east on Perkins Street to Main Street, North on Main Street to the Francis L. Simek Memorial Library.

 

Michael Bub moved, Dave Roiger seconded a motion to recommend that Council approve the issuance of a parade/special event permit to the Chamber of Commerce for the annual Harvest Days Parade scheduled for Sunday, October 27, 2019 beginning at 2:00 PM and ending at approximately 4:00 PM.  All in favor:  All Aye. Motion Carried.

 

 

*The Clerk will update the permit to include the route presented by Street & Water Superintendent Harris.

 

 

Parade/Special Event Permit - Medford Senior High School Homecoming Parade

 

The Medford Area Senior High School Student Council has submitted a parade/special event application for its annual Homecoming Parade to be held on Friday, September 20, 2019 from 2:00 PM to approximately 3:30 PM.  City departments have reviewed the permit, and had no comment.

 

Dave Roiger moved, Laura Holmes seconded a motion to recommend that Council approve the issuance of a parade/special event permit to the Medford Area Senior High School Student Council for its annual Homecoming Parade to be held on Friday, September 20, 2019 from 2:00 PM to approximately 3:30 PM.  All in favor:  All Aye. Motion Carried.

 

 

Electric Utility

 

There were no Electric Utility issues to discuss.

 

Landfill/Refuse/Recycling

 

There were no landfill, refuse or recycling issues to discuss.

 

Wastewater Utility

 

There were no Wastewater Utility issues to discuss.

 

Water Utility

 

There were no Water Utility issues to discuss.

 

Public Works

 

There were no Public Works issues to discuss.

 

Parks/Recreation

 

There were no parks or recreation issues to discuss.

 

Tree Board

 

There were no tree issues to discuss.

 

Pool Committee

 

Pool Statistics Report - The Committee reviewed the pool statistics report.  The Committee requested a report on the issuance of daily passes.

 

Coordinator's Report

 

The Coordinator's Report was as follows:  (1)  An update on the Electric Utility projects was given.  (2)  An update on the Public Works projects was given.  (3)  An update on the Wastewater Utility projects was given.  (4)  The Great Lake Utilities Member Connection newsletter includes an article on the City’s Electric Utility.  A copy of the newsletter was distributed.

 

Communications from the Mayor

 

Upcoming Meeting Schedule - The upcoming meeting schedule was distributed.

 

Taylor County Community Resource Forum - Council members are invited to the Taylor County Community Resource Forum on Friday, September 20, 2019 beginning at 8:00 AM to 12:30 PM.  The event will be held at Marilyn’s Fire Station.  Interested Council members should contact the Chamber office to register.

 

Adjourn to Special Council Meeting

 

Laura Holmes moved, Greg Knight seconded a motion to adjourn to the Special Council meeting at 6:35 PM.  All in favor:  All Aye.  Motion Carried.  Meeting Adjourned.

 

Respectfully Submitted,

 

Virginia Brost

City Clerk, WCPC/MMC

 

 

Council Approval:  _______________

© 2019 City of Medford

639 S. Second Street, Medford, WI 54451

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