City of Medford Police & Fire Commission Meeting Minutes. Monday, July 8, 2019; 1:00 PMCouncil Chambers, City Hall 639 South Second Street, Medford,

City of Medford Police & Fire Commission Meeting Minutes.

Call to Order/Roll Call


Chair Jim Elliott called the meeting to order with the following members present: Jim Elliott, Roger Ewan, Brent Hallgren, Brian Hedlund, and Dave Koester.


Open Meeting Law Compliance


Chair Elliott announced that this was an open meeting of the Police & Fire Commission. Notice of this meeting was given to the public at least 24 hours in advance of the meeting by forwarding the complete agenda to the official City newspaper, The Star News, and to all news media that have requested the same as well as posting. Copies of the complete agenda were available for inspection at the City Clerk’s Office. Anyone desiring information as to forthcoming meetings should contact the City Clerk’s Office.





Visitors present were:  Brian Wilson-Star News,


Citizens and/or  Delegations Comments


No citizens or delegations addressed the Commission.


Election of Officers


Chair Elliott opened the floor for nominations for Chair, Vice-Chair and Secretary of the Police & Fire Commission.  Roger Ewan moved, Brent Hallgren seconded a motion to nominate Jim Elliott for Chair, Dave Koester for Vice-Chair, and Brian Hedlund for Secretary of the Police & Fire Commission and to close the nominations and to cast an unanimous vote for Jim Elliott for Chair, Dave Koester for Vice-Chair, and Brian Hedlund for Secretary of the Police & Fire Commission. Roll Call Vote: Jim Elliott-Yes; Roger Ewan-Yes; Brent Hallgren-Yes; Brian Hedlund-Yes; Dave Koester-Yes (5 Yes; 0 No) Motion Carried. Jim Elliott was elected as Chair, Dave Koester was elected as Vice-Chair, and Brian Hedlund was elected as Secretary of the Police & Fire Commission. All terms are for one year.






Dave Koester moved, Brian Hedlund seconded a motion to approve the June 27, 2018 meeting minutes as presented, and to place the same on file in the Clerk's Office.  All in favor:  All Aye. Motion Carried.



Police Activities


Police Chief Carey presented the Police Department Annual Activities Report.  The report included:  (1) The Police Department has also assisted Holy Rosary School and the Medford Area School District school involvement for trainings/drills. (2)  Reviewed a breakdown of the calls for service from 2018 to June of 2019.  (3) Pictures of various types of community events the Police Department personnel have attended.  (4)  Discussed the specialized training among all the officers.  (5) Discussed equipment and projects.  (6) Update on letter from Wisconsin DOJ audit on files.


No Action Taken.



2019 Report




Future Police Department Needs Including Hiring a Police Chief


Police Chief Bryan Carey informed the Commission that he is retiring in the spring of 2020.  Under Wisconsin Statutes §62.13(3), the Police & Fire Commission appoints the new Police Chief by majority vote of the members present.  The authority to appoint a Police Chief is not shared with any other municipal body or official.


In the past, the Police & Fire Commission began the hiring process by searching internally and, ifno qualified candidate was found, the Commission would then have extended its search.  


The Commission discussed the following:  (1)  Internal vs. External Hiring - The Commission would like to begin the hiring process by searching internally.  Should no qualified candidate be found, the Commission could then extend the search. (2)  Training a new Police Chief - The successful candidate would train along side Police Chief Carey.  The new Chief would then be appointed upon Police Chief Carey's retirement.  (3)  Hiring Process - The Commission discussed the hiring process.


Upon formal notice give from Police Chief Carey, a schedule of the hiring timeline will be distributed to Commission members.


No Action Taken.






Brian Hedlund moved, Roger Ewan seconded a motion to adjourn the meeting at 1:53 PM.  All in favor:  All Aye.  Motion Carried.  Meeting Adjourned.


Respectfully Submitted,


Ashley Lemke

Office Manager



Chair's Approval:  _____________________

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639 S. Second Street, Medford, WI 54451

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